Unapproved Minutes 09 April 2025
Public Forum
District Cllr Dickinson sent her apologies, with her report prior to the meeting which was shared with councillors via email and shared drive.
County Cllr Bowkett's sent have apologise and had nothing to report.
1. Chair Opened Meeting at 1900
Cllr Nunn welcomed everyone to the meeting
2. Apologies for absence: To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting.
Cllr Scott sent his apologise.
No apologise received from Cllr Baker
No correspondences have been received from Cllr Hastie for 6 consecutive months and is therefore disqualified. Clerk will inform East Lindsey District Council.
3. Declarations of interest: (if any) To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests
No declarations given
4. Co-option of new councillors. Nobody has shown interest, but advertising is in progress.
5. To approve as a correct record the notes of the meeting held on 12th March 2025 .
It was resolved, seconded and unanimously RESOLVED to accept the notes as minutes and be signed by the Vice Chairman.
6. Finance & Compliance – All Councillors were sent Finance Documents prior to the meeting and had no questions.
a) To formally note financial position at end of 2024-2025
Treasurers Account £5642. Deposit Account £25,442
b) Bank Mandate was reviewed and agreed that it should remain the same.
c) The bank reconciliations paperwork was sent out prior to meeting and was agreed and signed by Cllr Thorold.
d) To note any income received since the last meeting £19.50
7. Internal Council Matters - All Councillors were sent Finance and Policy Documents before the meeting and had no questions.
a) The Council’s Standing Orders was amended and agreed.
b) The Council’s Code of Conduct was amended and agreed
c) The Council’s Risk Management was amended and agreed
d) The Asset Register as at 31.03.2025 was amended and agreed.
e) The Reserves Fund were amended for 2025-2026.
8. Planning
a) To consider any planning applications received since the last meeting
None Received.
b) To note any planning decisions and/or appeal notifications since the last meeting
None Received
9. Memorial Garden Update – Cllr Money, has redrawn the plan with revised measurements, this was sent to all Councillors prior to the meeting with some design ideas. It was agreed to go back to the landscape gardener to ask for a revised quote. Clerk has also now found the deeds for the Memorial Gardens. The Memorial Gardens has now been added to our asset register.
10. Clerk and Councillor Reports (for information only). The Grass Cutting at all of the Churches and Play Area/Village Hall were discussed and will be added to next Agenda.
11. The Speed Data Sign – Cllr Thorold has managed to request that the battery is charged, and then placed near the Village Hall, once this is working, we will see if we can retrieve the data. Cllr Nunn asked Clerk to look at grants in case we need to invest in a replacement.
12. Information reports and correspondence
No correspondence was received.
13. The Parish Meeting will be held at 6.30pm when the Chair will share his report, along with District and County Councillors. Cllr Nunn will advertise the event in the Parish Magazine and will forward this onto Cllr Thorold for the community Facebook page. Once the Parish Meeting has finished the Annual Parish Council Meeting will commence with the voting of Chair and Vice-Chair.
14. Payments Schedule: All invoices listed have been examined, verified and certified by the Responsible Financial Officer.
a) To verify payments made since the last meeting under delegated powers or previously approved.
Mobile Phone 2nd April £5.00 (1)
Stationary 28th March £15.18
Stationary 29th March £5.49
Scribe Accountancy Package and Training Monthly Fee £37.20 (3)
Lucy Lawns for the Churches 27th March £370
b) To consider the following payments for approval:
Salary, Pension and Training 30th April 2025 (LGA 1972 s.112) £589.49 (4)
Mileage 30th April 2025 £22.73 (4)
Taxing Times PAYE 7th April 2025 £26.00 (5)
Scribe Accountancy Package Setup £178.80 (2)
Cashbook 2025-2026
15. Matters for next agenda
Nothing requested.
Next Meeting 14th May 2025 6.30pm Annual Parish Meeting, followed at 7.00pm Annual Parish Council Meeting.
16. To resolve on whether the council will move into closed session to consider the following confidential staffing and legal matters in accordance with the Public Bodies (Admission to Meeting) Act 1960. (Should this resolution be passed the public and press will be required to leave the meeting at this stage).
Meeting Closed at 2005.
17. The Clerk's Annual Appraisal and Pay Review were discussed. It was agreed that the Clerk's Salary should be adjusted to align with the correct band for the position she is working, moving to Band SCP 20 this year, with a further increase planned for next year, as agreed by Cllr Thorold and Cllr Nunn.