13 May
AGENDA
1. Compliance Check Clerk to report any outstanding mandatory documentation and advise on implications for proceeding with meeting.
2. To elect a Chairman for the ensuing year 2026/2027 and receive the Declaration of Acceptance of Office from the Chairman, witnessed by the Proper Officer.
3. To give the Chairperson the sealed envelope containing passwords relating to the operation of the administration of the Parish Council.
4. To elect a Vice Chairman for the ensuing year 2026/27 and receive the Declaration of Acceptance of Office from the Vice Chairman, witnessed by the Proper Officer.
5. Chairman’s welcome:
6. To resolve to close the meeting for the public forum and District and County Councillor Reports.
7. Public forum for a maximum of 15 minutes when members of the public may ask questions or make short statements to the council. A maximum further 10 minutes will be set aside for the meeting to receive reports from elected Members of Lincolnshire County Council, and East Lindsey District Council. Members of the public are expected to be polite, civil and respectful always during the meeting.
8. To resolve to re-open the meeting
9. Apologies for absence: To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting
10. Declarations of interest: (if any) To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests
11. Notes of the Parish Council meeting held on 08 April 2026.
To resolve as a correct record and to authorise the Chairman to sign the official minutes
12. To Receive Updates for Outside Bodies:
a) The Alenson & Erskine Foundation:
b) Leake United Charities:
c) Playing Fields:
d) Village Hall:
13. Financial matters: Previously sent to Councillors, to resolve as correct and authorise payments
a) Treasurers bank statement 30 April 2026: £ which includes £received precept, the 2nd precept payment will be in September.
Deposit bank statement 30 April 2026:
b) April Bank Reconciliation and Cashbook:
c) Payments Schedule: All invoices listed have been examined, verified and certified by the Responsible Financial Officer, plus two councillors before the meeting:
6 £4.17 £0.83 £5.00 Mobile Phone Spusu UK Ltd.
7 £31.00 £6.20 £37.20 Scribe Accounts Subscription Scribe Accounts
8 TBA £0.00 TBA Staff Costs Clerk
9 £14.99 £3.00 £17.99 Instant Ink HP Inc UK Limited
11 £4.25 £0.00 £4.25 Service Charge Lloyds Bank
12 £51.75 £10.35 £62.10 Internal Audit Clark's Clerical Services
d) To agree payment of the grants for 2026-2027.
e) Zurich Insurance £363.
14. AGAR Annual Governance and Accountability Return 2025/26
a) To discuss the Internal Audit Report and approve publication
b) To discuss and approve the Annual Governance Statement (Section 1 of the Annual Governance and Accountability Return (AGAR)) for financial year 2025/26 and authorise signing by the Chair and the Parish Clerk
c) To discuss and approve the Annual Accounting Statement. and authorise signing by the Chair
d) To approve the end of year bank reconciliation.
e) Analysis of Variance Form.
f) Notice of Public Rights. To consider and approve commencement date for the exercise of elector’s rights of inspection of the accounts to be exercised 3rd June – 14th July 2025
15. To approve the following policies:
a) Financial Regulations
b) Code of Conduct.
16. Planning: Town and Country Planning Act 1990. To consider and make observations on all planning applications received and to note planning approvals, refusals, enforcement complaints and appeal decisions advised by the district council. To include those received from the date of this notice and the day on the meeting
APPLICANT: Erins Lakes
PROPOSAL: Section 73 application to vary condition 1 (approved plans) previously imposed
on planning permission ref. no. S/120/00965/23 for the erection of a restaurant and bar.
LOCATION: Greenacres Farm , Midville Road, Stickney, Lincolnshire, PE22 8DU
You recently contacted me about the application shown above. The application was
Approved on 01/05/2026.
17. Memorial Gardens Maintenance
18. Highways
a) Repeat Signs
b) Village Gates speed reduction
c) Reactive Speed Data
19. Information, reports and correspondence
a) Wreath for November 2026.
b) Eastern Green Link 3 (EGL 3) and Eastern Green Link 4 (EGL 4) and Grimsby to Walpole - Email sent to councillors before the meeting
20. Matters for next agenda
21. To resolve on whether the council will move into closed session to consider the following confidential staffing and legal matters in accordance with the Public Bodies (Admission to Meeting) Act 1960. (Should this resolution be passed the public and press will be required to leave the meeting at this stage).
22. Eastville, Midville and New Leake Village Hall.
23. Next meeting: Wednesday 10th June 2026