Minutes 2024

NOTES:  IN PLACE OF THE MEETING OF EASTVILLE, MIDVILLE & NEW LEAKE GROUP PARISH COUNCIL THAT WAS HELD ON MONDAY 12th JUNE 2024 AT 7.15PM IN THE  EASTVILLE, MIDVILLE & NEW LEAKE VILLAGE HALL 

1. In attendance: Cllrs Thorold, Hastie, and Nunn (Chair) 

Also in attendance:  Parish Clerk Deborah Money, Dist Cllr Dickinson and County Cllr Bowett

Apologies for Absence: Cllrs Baker and Scott

2. To Co-opt New Councillors

There were no applications for co-option. 

3. Chairman’s remarks
4.  

4. Apologies for absence and acceptance of any reasons given

Cllr Baker and Scott

5. Declarations of interest in accordance with the Localism Act 2011

     None Given

6. Reports from representatives on outside bodies

Dist Cllr Dickinson read out her report, which was also printed and emailed to Councillors

County Cllr Bowkett read out her report ,which was also printed and emailed to Councillors

7. Draft notes of the last meeting held on 13th May 2024 to be approved as the minutes

Carried over to next meeting 10 July as the two councillors that attended 13 May sent their apologise

8. Clerk’s report on matters outstanding

Clerk discussed the difficulties involved with the current role, not having up to date equipment Cllr Nunn agreed and is going to look at prices for a new laptop.

Clerk has attended a further .gov.uk meeting, and effective meeting training course.

9. Chairman’s report on matters outstanding

          None

10. Lawn Mowing Quotes for local churches

Three quotes were received and reviewed. it was agreed by all councillors that TJW would be contacted first, followed by Lucy Lawns.

11. Financial matters:

1. Agar

Clerk didn’t realise that paperwork had to be agreed at this meeting, before it went to the auditor, clerk is now trying to get an extension to submit the paperwork until the 31 July, if this is not possible then a extra ordinary meeting will need to be arranged.

2. Balance at Bank

3. To appoint the internal auditor for AGAR and PAYE

Five companies were approached for quotes for both the End of Year AGAR and the Payroll but only two replied, it was agreed that Sarah Nash from Taxing Times Stickney would complete the internal audit and Payroll.

4. To approve the following payments:

12. Planning applications received for decision at this meeting (can be viewed at www.e-lindsey.gov.uk/planning):

1. S/120/00802/24 – A R Craven Farms Ltd – Extension to existing poultry building to provide a free range egg laying unit and provision of an attenuartion basin.

No objections

13. Training

Clerk discussed all of the latest training dates available with LALC.  Clerk will do the VAT exempt council training.  Clerk asked if anybody would like to attend the councillor training, but nobody accepted.  If any councillors would like to attend any future training, then the clerk will enrol them onto course.

14. Memorial Garden Update

Cllr Thorold to ask for a date and a quote for the groundwork.

15. .gov.uk email addresses Update

Clerk attended another meeting regarding new email addresses for councillors, it is now in the JPAG Practioners guide 2…. That purchasing a new email is best practice to eliminate cyber attacks through personnel email account.  It has been agreed to proceed with getting quotes to see if this is viable.  Clerk will contact some recommended companies, given by the government.

16. Receive Latest Speed Data

Still not able to receive data, Cllr Nunn, to contact Road Safety Partnership to ask them to check that sign is still working correctly.

17. Defibrillator case update for the Duke of Wellington.

It was agreed by all councillors present that we were unable to give any funding for this because of clauses in the Grant and Donations document.  Cllr Nunn to contact the residents at the previous Duke of Wellington to inform them of the decision.

18. Matters for next agenda

AGAR

Risk Assessment

19. Next Meeting Date 10 July 2024

20. Meeting ended at 20.19 hrs