Unapproved Minutes 16 July 2025
Minutes taken by the Parish Council, Mrs Deborah Money, at the Parish Council Meeting of Eastville, Midville and New Leake Parish Council, which was held on Wednesday 16th July 2025, in Eastville, Midville and New Leake Village Hall.
Present: Councillors Glyn Nunn (Parish Chair), Simon Thorold (Vice-Chair) Michele Baker, Derek Scott, Ian Money, Bob Conway and the Clerk.
Also Present: County Councillor Hume
Public forum for a maximum of 15 minutes when members of the public may ask questions or make short statements to the council.
To receive reports from elected Members of Lincolnshire County Council, and East Lindsey District Council.
a) District Councillor Dickinson sent her apologise and a report before the meeting, which was circulated to all Parish Councillors, and will be published on the parish council website.
b) County Councillor Hume arrived at 1945 introduced herself and read out her report this will be published on the website once we have a digital copy.
The meeting was opened at 1905
1. Chair’s welcome:
Councillor Nunn welcomed everyone to the meeting
2. Apologies for absence: To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting
3. Declarations of interest: (if any) To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests.
No declarations of interests were made.
4. To co-opt members and witness the signing or acceptance of office.
5. Notes of the Parish Council meeting held on 11th June 2025.
To resolve as a correct record and to authorise the Chair to sign the official minutes.
On proposal from Councillor Baker and seconded by Councillor Money and with no objections, all resolved to accept the minutes as a correct record and the Chair was authorised to sign them.
6. Financial matters: Previously sent to Councillors, to resolve as correct.
a) Treasurers bank statement £11,482.40 - 30 June 2025
Deposit bank statement £25,497.62 - 30 June 2025
It was agreed to move funds from the deposit account to the treasurers for payment for the Memorial Gardens. This will be done just before each invoice is paid. This was proposed by Councillor Thorold and seconded by Councillor Money
b) June Bank Reconciliation Councillor Thorold agreed and signed the reconciliation was correct.
7. Internal Council Matters
a) To review the Council’s IT Policy Previously sent to councillors, to resolve as correct and ready to publish. The clerk is also going to look at a AI policy.
Proposed by Councillor Money and Seconded by Councillor Baker.
b) To review the Council’s Public Participation at Meetings Policy Previously sent to councillors, to resolve as correct and ready to publish. Proposed by Councillor Money and Seconded by Councillor Thorold.
c) The Health and Safety Essential E-Learning Course (£25 + VAT) is available via Nimble through LALC as a training video for councillors. Proposed by Cllr. Baker, seconded by Cllr. Money. Clerk to contact LALC for more details, before purchasing.
d) Volunteers for Policing Parish Council Briefing Session 23rd September 2025 6.00pm. This will be kept on the agenda for our next meeting.
8. Planning: Town and Country Planning Act 1990. To consider and make observations on all planning applications received and to note planning approvals, refusals, enforcement complaints and appeal decisions advised by the district council. To include the received from the date of this notice and the day on the meeting
Planning Permission - Change of use of land to use as a gypsy/traveller caravan site comprising: a warden's pitch accommodating a static caravan/mobile home and, 10 transit pitches, each accommodating no more than 2 touring caravans, erection of toilet/wash block and, erection of dayroom building and laying of hardstanding (works commenced).
STICKNEY SHOWGROUND EAST FEN LANE STICKNEYBOSTON PE22 8DE appeal will be held on 05/08/2025 at 10:00 for 1 day at The Hub, Mareham Road, Horncastle, Lincs. LN9 6PH
1930 Councillor Scott arrived.
9. Memorial Gardens Project
a) Update on project. Councillor Money has communicated with Terra-Firma and Beyond to arrange a start date for the project. The current proposed start is the week beginning 21 July; however, this date may change depending on when his prior job is completed, and weather conditions. We have also now received the first invoice which is ready to be paid once the project has commenced.
b) Grant for Bench Refurbishment. The Clerk secured a £500 community grant from District Councillor Dickinson for refurbishing benches at the Memorial Gardens. Councillor Conway obtained one quote; another company declined, as did an alternative contacted by the Clerk. Councillor Baker would like another local company to also be approached, this item will be revisited at the September meeting, for a decision to be made.
c) Stage Payment. Councillors authorised the clerk to make stage payments for the Memorial Gardens project, provided all councillors are notified via email beforehand. The motion was proposed by Councillor Scott and seconded by Councillor Conway.
10. Speed Sign
Reactive Speed Sign Quotes. Councillor Nunn did not manage to obtain any quotes, while Councillor Money provided three quotes for new speed signs and will email the options to councillors; this item will remain on the September agenda. The Clerk is looking for grants but has not identified any that are suitable so far, she will also consult with Councillor Hume regarding assistance with highways matters.
1945 County Councillor Hume arrived.
Councillor Hume introduced herself to the council, she read out her report, which included the new boundaries, the flood committee and the Grimsby to Walpole project. Highways was moved on the agenda so that it could be discussed with Councillor Hume present.
11. Highways
Speed Limit and Signs Update: County Councillor Hume will review speed limit signs for the new limit between the train crossing and New Leake School. The new limit is approved and pending permits. Councillor Hume will also assess pole placement for new reactive signs. The Clerk will email her the details.
2025 Councillor Hume left the meeting.
12. Newsletter
Councillor Conway has proposed creating a new newsletter for Eastville, Midville, and New Leake following residents' feedback. Royal Mail is being considered for leaflet distribution. Councillor Nunn will draft a template. The initial plan includes using an A4 format to present meeting dates and council information.
13. Clerk’s reports, outstanding matters and new matters
a) GRIMSBY TO WALPOLE PROJECT ASSERBY ROAD ASSERBY Webinar for Parish Councillors
Clerk attended the webinar on behalf of the Parish Council. She has also shared the www.lincsland.co.uk website with Parish Council, along with ways to object.
b) The clerk noted that the bus shelter was untidy and the grass at Midville Cemetery appeared overgrown, Lucy Lawn’s last cut was on 11 June. Councillor Baker is visiting the cemetery tomorrow on behalf of PCC, she said she would take photos if not cut. This issue will be added to the next agenda.
14. Information, reports and correspondence
The SELCAN Parcel Locker scheme was reviewed, and Councillor Nunn was assigned to forward the information to the Eastville, Midville, and New Leake Village Hall Committee, as the scheme offers a potential method for the village hall to obtain additional funds.
15. Payments Schedule: All invoices listed have been examined, verified and certified by the Responsible Financial Officer. To verify payments made since the last meeting under delegated powers or previously approved. There was an amendment to McAfee as clerk managed to obtain an alternative price. Clerk was given delegated powers to pay any invoices in August. Proposed by Councillor Thorold and seconded by Councillor Conway.
- Spusu Mobile Phone £5.00 DD
- Scribe Accountancy Package £37.20 DD
- D.Money Salary and Pension (LGA 1972 s.112) £548.65
- D.Money Mileage £12.15
- Taxing Times PAYE £27.60
- Lucy Lawns Church Lawn Cutting £370.00
- HP Instant Ink Printer Ink £13.49 DD
- Terra-Firma & Beyond Memorial Gardens Stage 1 Payment £3119.75
- Amazon McAfee £9.49 DD
16. Matters for next agenda
Bus Stops
Church Grass Cutting
17. Next meeting: Wednesday 10th September 2025
18. Meeting Closed 2045