12 November 2025
Minutes taken by the Parish Council, Mrs Deborah Money, at the Parish Council Meeting of Eastville, Midville and New Leake Parish Council, which was held on Wednesday 12th November 2025, in Eastville, Midville and New Leake Village Hall.
Present: Councillors Glyn Nunn (Chair), Simon Thorold (Vice-Chair) Michele Baker, Ian Money, Bob Conway, Holly Buckle, Tanya Atkin James Sweetman, and the Clerk.
Public forum for a maximum of 15 minutes when members of the public may ask questions or make short statements to the council.
Two members of the public were in attendance and expressed interest in joining Parish Council.
To receive reports from elected Members of Lincolnshire County Council, and East Lindsey District Council.
a) District Councillor Dickinson, reported about the reorganisation and the grants that are currently available. The District Councillor grant applications end on the 28 February.
b) County Councillor Hume advised the Councillors of the new food caddy’s that will soon be distributed to residents. She also discussed the councils concerns about Solar Farms on farmland, the inspire u for over 24-year-olds to get people back into work, the warm home grants that are available, and her new Councillors WhatsApp group.
The meeting was opened at 19:31
Clerk advised that she was starting audio recording for preparing minutes. (Openness of Local Government Bodies Regulations 2014)
1. Chair’s welcome:
Councillor Nunn welcomed everyone to the meeting.
2. Apologies for absence: To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting.
No apologies received from Councillor Scott.
3. Declarations of interest: (if any) To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests.
Councillor Conway has updated his Members’ Register of Interests to reflect his partner’s recent appointment to the Playing Fields committee. Additionally, Councillor Conway requested and was granted a dispensation.
Councillors Atkin and Buckle declared an interest in item 5a. Councillor Baker declared an interest in items 5a and 5b, which concern grass cutting for the Churches and Playing Fields.
4. Notes of the Parish Council meeting held on 08th October 2025.
To resolve as a correct record and to authorise the Chair to sign the official minutes.
On proposal from Councillor Money and seconded by Councillor Conway and with no objections, all resolved to accept the minutes as a correct.
19:34 Councillor Baker left the meeting.
5. Grants Applications Received for Grass Cutting.
The Clerk contacted, the PCC, the playing fields and the village hall committees asking for their intentions and what they are expecting Parish Council to pay for next year’s grass cutting. Having received replies the following was agreed.
a) Church
The Clerk will ask for at least three quotes to be reviewed in December, following grant policy; up to 50% of the cost may be donated.
b) Playing Fields
The Clerk will request three lawn mowing quotes and a set of accounts. Parish Council will decide once received.
c) The Village Hall
The Clerk will request three lawn mowing quotes and a set of accounts. Parish Council will decide once received.
19:58 Councillor Baker returned to the room.
6. Financial matters:
a) Treasurers bank £8828.39 – 31 October 2025
Deposit bank £16189.92 – 31 October 2025
b) Income:
Interest: £9.52
Debit Card Cashback £11.26
c) Transfer £3119.75 from Deposit to Treasures, for Memorial Gardens
d) To give the Clerk delegated powers to pay any invoices and final payment for the Memorial Gardens with permission from two councillors. With no objections, it was resolved to agree that the Clerk may go ahead with the final payments on this project.
e) October Bank Reconciliation, the bank reconciliation was checked by Councillor Atkin who confirmed that it was correct.
f) Bank Mandate, the bank mandate has now been amended and now includes 5 parish councillors.
g) The costs for the 2026-27 budget will be finalized at the November meeting, with current year-to-date figures agreed upon. It was decided to keep the precept below £18,500 for 2026-27. The Clerk will update the budget for the next meeting.
7. Internal Council Matters
a) Defibrillator for Village Hall/Playing Field
The Clerk has contacted the Village Hall but has not received any response. Councillor Baker expressed concerns about the free British Heart Foundation defibrillator because of it being in a unlocked case. This item will be put back on next month’s agenda.
b) Village Gates
Councillors Sweetman and Money will look at this project and contact Highways to initiate the process.
c) Winter Salt
Winter salt will be delivered to the village hall in December at no cost. The Clerk will ask Lincolnshire County Council about providing a grit bin.
d) Bench for walk to school
Councillor Conway has proposed the installation of a bench between the council houses and New Leake School. Councillor Thorold will investigate land ownership to secure the necessary permission for this initiative.
8. Planning: Town and Country Planning Act 1990. To consider and make observations on all planning applications received and to note planning approvals, refusals, enforcement complaints and appeal decisions advised by the district council. To include those received from the date of this notice and the day on the meeting
Application reference 03327/25/FUL 3rd November 2025.
Planning Permission - Extension and alterations to existing dwelling to provide additional living accommodation.
The Cottage Spilsby Road New Leake Lincolnshire PE22 8JT
PROPOSAL: Section 73 application to vary condition no. 2 (approved plans) as previously imposed on planning permission reference S/047/00618/24 for the extension and alterations to existing dwelling to provide additional living accommodation. LOCATION: The Mill, Station Road, Eastville, Lincolnshire, PE22 8LS. Approved on 16/10/2025.
9. Memorial Gardens Project
a) Update on project
The Memorial Gardens Project is nearly complete, with benches to be installed in the coming weeks. Soldier silhouettes have been set up. The Parish Council Thanks Councillor Sweetman for preparing them for the remembrance service.
b) Plaque for Midville remembrance.
Councillor Money presented the final design for a new inclusive memorial plaque, which was approved for purchase. Councillor Baker noted a missing plaque and requested an additional one for the WI, to be placed where the soldier’s silhouettes are. Councillor Sweetman offered to remove the silhouettes if that would suffice. Councillor Money confirmed that there was room for both plaques, with the WI going to either side of the soldiers, but Councillor Baker was unhappy with this.
At 20:40 when the Chair attempted to move on, Councillor Baker got up, left the room, while strongly indicating her resignation.
c) Memorial Garden Policy
The Clerk requested suggestions for what should be included in the policy to ensure clarity about what is permitted in the Memorial Gardens. It was agreed that only current village members or former residents may have plaques, and they must apply through the Parish Council first. The Clerk will begin drafting the policy to share with the Councillors.
10. Speed Sign
All the reactive speed signs have now been installed. Before the next meeting, the Clerk will collect some data.
11. Newsletter
Councillor Conway presented the newsletter template for Eastville, Midville, and New Leake at the meeting; after making a few adjustments, we'll soon be ready to print and send it out.
12. Clerk’s reports, outstanding matters and new matters
After completing the ILCA and FILCA the Clerk requested training, for the Principles of Internal Auditing Local Councils PIALC, this is the last training session before starting the CILCA next year. With a proposal from Councillor Conway and seconded by Councillor Thorold.
13. Highways
The Clerk has asked Councillor Hume for repeat signs, and she said she will follow up on the request. Councillors Conway and Money have requested about ten repeat signs.
14. Information, reports and correspondence
Although the interim internal audit was not on the agenda, it was completed today. A question arose regarding the grass cutting costs, as well as the delay by East Lindsey District Council in posting councillors' pecuniary interests on their website. She also acknowledged that the Clerk maintained a high standard of paperwork and a thorough paper trail.
15. Payments Schedule: All invoices listed have been examined, verified and certified by the Responsible Financial Officer. To verify payments made since the last meeting under delegated powers or previously approved.
| a) | Spusu | £5.00 |
| b) | Scribe | £37.20 |
| c) | HP Instant Ink | £26.99 |
| d) | Staff Costs | £602.26 |
| e) | Taxing Times | £27.60 |
| f) | Lucy Lawns | £300.00 |
| g) | Terra Firms and Beyond | £3119.75 |
| h) | SLCC Membership | £51.25 |
| i) | Black Country Metalworks Ltd | £63.00 |
It was resolved to agree the payment schedule, which was signed and checked by Councillor Sweetman and Money.
16. Matters for next agenda
17. Next meeting: Wednesday 10 December 2025
At the conclusion of the meeting, it was decided that the Clerk would reach out to Councillor Baker to seek clarification regarding her decision.
Meeting Ended 21:05