08 April
Minutes taken by the Parish Council, Mrs Deborah Money, at the Parish Council Meeting of Eastville, Midville and New Leake Parish Council, which was held on Wednesday 08 April 2026, in Eastville, Midville and New Leake Village Hall.
Present: Councillors Glyn Nunn (Chair), Simon Thorold (Vice-Chair), Councillors Ian Money, Bob Conway, Derek Scott and the Clerk.
Meeting Opened 19:00
1. Public Forum for a maximum of 15 minutes when members of the public may ask questions or make short statements to the council. Items not on the agenda will not be debated, but if appropriate, will become an agenda item at the next appropriate meeting. Members of the public are expected to be polite, civil and respectful always during the meeting.
No Members of the public
To receive reports from representatives on outside bodies.
a) District Councillor Dickinson sent her apologies.
b) County Councillor Hume was absent
2. Apologies for absence: To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting.
Cllr Buckle and Atkin sent apologies; Cllr Sweetman was absent.
3. Declarations of interest: (if any) To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests
4. Notes of the Parish Council meeting held on 11 March 2026.
To resolve as a correct record and to authorise the Chairman to sign the official minutes. On proposal from Councillor Thorold and seconded by Councillor Conway and with no objections, all resolved to accept the minutes as a correct.
5. Financial matters: To resolve as correct and authorise.
Community Account 31 March 2026 £3375.16
Deposit Account 31 March 2026 £13104.99
Income Interest March £5.02
Lloyds Compensation 30 March 2026 £70.00
a) The cash book and bank reconciliation as of 31 March 2026 were emailed prior to the meeting and confirmed as accurate.
b) Bank Mandate Change – Clerk added Cllr Conway to the bank; he has received and will confirm his details.
c) Review and agree the reserves for 2026-27
Memorial Gardens £ 589.63
Elections £1000.00
War Memorial £2000.00
Legal Fees £1500.00
Street Furniture £2500.00
Defibrillator £ 500.00
General Funds £7626.18
On proposal of Councillor Thorold and seconded by Councillor Money and with no objections, it was agreed to update the reserves fund.
d) Agree Direct Debit payment list for 2026-27
£11.24 £2.25 £13.49 Instant Ink HP Inc UK Limited April 5d)
£4.17 £0.83 £5.00 Mobile Phone Spusu April 5d)
£31.00 £6.20 £37.20 Accounting Package Scribe April 5d)
£4.25 £4.25 Bank Service Fee Lloyds Bank April 5d)
6. Internal Council Matters
a) Village Gates
Cllr Money updated the Parish Council on the progress of the village gates project and provided indicative pricing for the options available.
Cllr Conway suggested that a village gate should also be installed at Midville.
b) Bench for walk to school, Councillor Conway will remind the land owner of the field to contact the Clerk acknowledging that he will allow the placement of the bench on his land.
c) Midville Bus Stop
We have had one quote back for the repair of the bus shelter, we will chase the other contractors for their quotes.
d) War Memorial Monument
This is an ongoing project and can take a while before we can even look at getting quotes, this is in progress.
e) Gardener/Handyman
It was agreed to look for someone willing to keep an eye on the flower beds in the memorial gardens, as it appears that animals are digging around the beds, along with weeds appearing.
f) Parish Council Meeting Dates 2026-27, were all agreed.
10 June
08 July
09 September
14 October
11 November
09 December
10 February
10 March
14 April
12 May
g) Memorial Plaque Order Form
Clerk produced the order form at the meeting and with all councillors happy it was agreed to use the form for the current year.
h) Annual Parish Meeting
It was agreed that the Annual Parish Meeting will be held at Eastville, Midville and New Leake Village Hall on 13 May, starting at 18:30, followed by the Annual Parish Council Meeting at 19:00.
The Clerk will circulate a poster for the event, sending a copy to Cllr Thorold for Facebook and to Cllr Nunn for inclusion in the Village Magazine
7. Planning: Town and Country Planning Act 1990. To consider and make observations on all planning applications received and to note planning approvals, refusals, enforcement complaints and appeal decisions advised by the district council. To include those received from the date of this notice and the day on the meeting
APPLICANT: Erins Lakes
PROPOSAL: Section 73 application to vary condition 1 (approved plans) previously imposed
on planning permission ref. no. S/120/00965/23 for the erection of a restaurant and bar.
LOCATION: Greenacres Farm, Midville Road, Stickney, Lincolnshire, PE22 8DU
8. Clerk’s reports, outstanding matters and new matters
An email was received from a lady down East Fen, requesting a speed reduction. The Clerk has forwarded the email to County Councillor Hume.
An email was also received requesting a copy of the playing fields constitution, this was refused.
The Clerk reported that an email had been received from a resident of another parish regarding a proposed poultry farm in Toynton St Peters. It was noted that Toynton St Peters does not fall within the Eastville, Midville and New Leake Parish Council area, and therefore this Council has no role or consultee status in matters relating to that parish.
9. Highways
Repeat Signs
As County Councillor Hume has not replied to emails for the repeat signs, the Clerk will see if she can purchase some.
Speed Data
Both speed‑monitoring cameras recorded substantial traffic volumes throughout March 2026. Camera 1 captured higher speeds overall, including the highest recorded speed of 97 mph, while Camera 2 recorded a maximum of 82 mph. Average speeds at both locations were above the expected limit, with Camera 1 consistently higher.
10. Information, reports and correspondence
As per item 8.
11. Payments Schedule: All invoices listed have been examined, verified and certified by the Responsible Financial Officer. To verify payments made since the last meeting under delegated powers or previously approved.
26.03.2026 £5.82 £1.17 £6.99 Expenses Amazon 12e)
30.03.2026 £335.00 £0.00 £335.00 Church's Lawn Cutting Lucy's Lawns and Groundcare 12a)
18.03.2026 £4.75 £0.00 £4.75 Service Charge Lloyds Bank 12b)
15.03.2026 £11.24 £2.25 £13.49 Instant Ink HP Inc UK Limited 12c)
02.03.2026 £145.00 £29.00 £174.00 LALC Training LALC 12d)
01.04.2026 TBA Staff Costs Clerk 12f)
01.04.2026 £23.00 £4.60 £27.60 Payroll Taxing Times 12g)
12. To resolve on whether the council will move into closed session to consider the following confidential staffing and legal matters in accordance with the Public Bodies (Admission to Meeting) Act 1960. (Should this resolution be passed the public and press will be required to leave the meeting at this stage).
Councillor Money declared his interest in the next item.
13. Staff Annual Appraisal
Clerk received her appraisal and it was agreed to move her salary band to SCP 29.
Councillor Nunn left the meeting.
14. Eastville, Midville and New Leake Village Hall.
Councillor Thorold chaired the discussion and updated members on the Village Hall meeting held 18 March, where only one of the two trustees was present. The Clerk confirmed that the solicitors’ letter from LALC and guidance documents for Sole Charity Trustee and Sole Custodian Trustee had been circulated.
It was agreed that the Clerk will contact LALC for advice on the next steps toward becoming Sole Charity Trustees, along with prices and ensuring that the Parish Council and individual councillors are protected from any prior wrong doing before any transfer of responsibility. All councillors felt that as much of the cost as possible should be passed onto the Village Hall.
The Clerk will also write to both trustees regarding fire safety concerns, including the removal of their hatch fire doors and personal belongings left in the hall during Council meetings, by other hirers. The Clerk will also contact the fire inspector for advice on this risk along with photos.
15. Matters for next agenda
16. Next meeting: Wednesday 13 May 2026
MEETING CLOSED 20:52