10 June
Minutes taken by the Parish Council, Mrs Deborah Money, at the Parish Council Meeting of Eastville, Midville and New Leake Parish Council, which was held on Wednesday 10 June 2026, meeting room Slate Worx, Station Road, Eastville, Boston PE22 8LT commencing at 7:00 pm.
Present: Councillors Simon Thorold (Chair), Ian Money (Vice-Chair), Derek Scott, Tanya Atkins, Holly Buckle and the Clerk Deborah Money.
Councillor Thorold advised that a audio recording was starting, for preparing minutes. (Openness of Local Government Bodies Regulations 2014)
Meeting Opened 19:00
1. Public Forum for a maximum of 15 minutes when members of the public may ask questions or make short statements to the council. Items not on the agenda will not be debated, but if appropriate, will become an agenda item at the next appropriate meeting. Members of the public are expected to be polite, civil and respectful always during the meeting.
No Members of the public
To receive reports from representatives on outside bodies.
a) District Councillor Dickinson sent her apologies.
b) County Councillor Hume was present. She discussed the reorganisation, which is now expected in September, and reminded everyone about the heating oil grants. The council also discussed speeding in East Fen Lane, and she advised the Parish Council that she would stay in contact with the resident who had raised concerns. Councillor Hume also said she would look into repeater signs for the 30 mph and 40 mph limits, as well as locations where the speed limit may need to be extended.
2. Apologies for absence: To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting.
Apologies were received from Councillor Conway and Councillor Nunn and were accepted on the proposal of Councillor Money, seconded by Councillor Scott. Councillor Sweetman was absent and no apologies were received.
3. Declarations of interest: (if any) To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests
None Declared
4. Notes of the Parish Council meeting held on 13 May 2026.
To resolve as a correct record and to authorise the Chairman to sign the official minutes. On proposal from Councillor Scott and seconded by Councillor Money and with no objections, all resolved to accept the minutes as a correct.
5. Financial matters: To resolve as correct and authorise.
Community Account 31 May 2026 £10819.88
Deposit Account 31 May 2026 £13116.31
a) To receive the cash book and bank reconciliation May 2026 this was sent to all councillors prior to the meeting and signed by Councillor Atkins.
b) Change of Bank Mandate Cllr Scott has now been added to the mandate.
c) Payments Schedule: All invoices on the Payment Schedule had been examined, verified and certified by the Responsible Financial Officer. Two councillors had also initialled and dated their approval on DocuSeal before the meeting. Authorisation and invoice details had also been circulated to all councillors by email in advance of the meeting
15 £4.17 £0.83 £5.00 Mobile Phone Spusu UK Ltd.
20 £4.25 £0.00 £4.25 Service Charge Lloyds Bank
18 £14.99 £3.00 £17.99 Instant Ink HP Inc UK Limited
21 £26.50 £5.30 £31.80 Memory Stick Amazon
16 £31.00 £6.20 £37.20 Scribe Accounts Subscription Scribe Accounts
19 £63.44 £0.00 £63.44 Pension June Nest Pensions
14 £600.00 £0.00 £600.00 Grant PPC Eastville, Midville & New Leake
17 £689.51 £0.00 £689.51 Salary & Expenses June Clerk
22 £363.00 £0.00 £363.00 Insurance Zurich
6. Internal Council Matters
a) Councillor Money reported that all required paperwork had been submitted to Highways to enable the final placement of the village gates.
b) Bench on the walk to school, Councillor Conway had submitted a drawing showing the proposed location in the field for the landowner’s agreement. The Clerk had forwarded the details and was awaiting a response.
c) Midville bus stop, quotes were still awaited to support a grant funding application. Councillors Scott and Thorold advised that they might know suitable contractors and will forward details to the Clerk.
d) War Memorial Monument as Councillor Conway was absent it was agreed to carry over to July’s agenda.
e) A sample memorial plaque was presented to the Parish Council, and it was agreed that all future orders would be customised in the same way. The cost was met from the remaining Memorial Gardens reserve fund, and payments received for future plaques would be credited back to that fund.
f) LALC training dates had been circulated to all councillors before the meeting. Councillor Thorold expressed interest in the planning and chairman’s training, Councillor Atkins in the new councillor induction via Zoom on 20 July, and Councillor Money in the finance training on 22 September. All sessions were included in the annual membership.
7. Planning: Town and Country Planning Act 1990. To consider and make observations on all planning applications received and to note planning approvals, refusals, enforcement complaints and appeal decisions advised by the district council. To include those received from the date of this notice and the day on the meeting.
None
8. Highways
a) Repeater Signs and East Fen Lane discussed in the forum with County Councillor Hume.
b) Speed data and spreadsheets from Staying Alive had been circulated before the meeting. It was also noted that, following the Clerk’s report to the police regarding speeding traffic, a mobile speed camera had been seen at the school.
9. Clerk’s reports, outstanding matters and new matters
a) Playing Fields Grass Cutting and Committee Meetings The Clerk had received a response from the Playing Fields Committee advising that the Parish Council would be informed once a date had been set for its next meeting.
10. To resolve on whether the council will move into closed session to consider the following confidential staffing and legal matters in accordance with the Public Bodies (Admission to Meeting) Act 1960. (Should this resolution be passed the public and press will be required to leave the meeting at this stage).
As no members of the public were present there was no need to close the meeting, but the audio recording was stopped.
11. Eastville, Midville and New Leake Village Hall.
The Clerk will begin undertaking preparatory administrative work to support the establishment of a new charity. This will assist in ensuring a smooth and orderly transition from the existing charity structure.
12. Items for information or next agenda
13. Date of next meeting: Wednesday 08 July 2026
Meeting Ended 20:20