Unapproved Minutes 14 October
Minutes taken by the Parish Council, Mrs Deborah Money, at the Parish Council Meeting of Eastville, Midville and New Leake, which was held on Wednesday 14 October 2026, meeting room Slate Worx, Station Road, Eastville, Boston PE22 8LT commencing at 7:00 pm.
Present: Councillors Simon Thorold (Chair), Ian Money (Vice-Chair), James Sweetman, Glyn Nunn, Tanya Atkin and the Clerk Deborah Money.
Councillor Thorold advised that a audio recording was starting, for preparing minutes. (Openness of Local Government Bodies Regulations 2014)
Public Forum for a maximum of 15 minutes when members of the public may ask questions or make short statements to the council. Items not on the agenda will not be debated, but if appropriate, will become an agenda item at the next appropriate meeting. Members of the public are expected to be polite, civil and respectful always during the meeting.
No Members of the public
To receive reports from representatives on outside bodies.
a) District Councillor Dickinson – Sent her apologies, with a report that will be forwarded to Parish Councillors.
• The weekly food waste collections will commence on 19 October 2026. Information will be available on the East Lindsey District Council website from 16 October 2026.
• This month celebrates the fifth anniversary of the South and East Lincolnshire Councils Partnership, which has delivered significant efficiencies, secured external funding, and strengthened collaboration across the sub-region.
• The Energy Smart East Lindsey programme, offering eligible businesses advice, energy audits and support to improve efficiency and reduce costs.
• The launch of the Crisis and Resilience Fund, which provides support for residents experiencing financial hardship and for community organisations delivering resilience services.
• The Councillor Community Grant Scheme remains open for applications until 28 February 2027.
b) County Councillor Hume reported.
• The reorganisation has been paused.
• Councillor Hume has looked into the provision of repeater signs but had been informed that the matter had already been dealt with, the council advised that the issue remains outstanding. She requested that this be put on FixMyStreet, including another sign that had previously been reported, once these reports have been submitted, she will be able to arrange for replacement signs. The Parish Council requested 10 x 30 mph repeater signs and 10 x 40 mph signs displaying the speed limit.
Meeting begun 1920 and County Councillor Hume left the meeting
1. CHAIRMAN’S WELCOME: Councillor Thorold welcomed everyone to the meeting.
2. APOLOGIES FOR ABSENCE: To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting.
Apologies were received from Councillor Buckle.
Councillor Conway was also absent and sent no apologies.
3. DECLARATIONS OF INTEREST: (if any) To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests
Councillor Scott declared his interest in planning and Councillor Nunn declared interest in item 12.
4. NOTES OF THE PARISH COUNCIL MEETING HELD ON 14 OCTOBER 2026.
To resolve as a correct record and to authorise the Chairman to sign the official minutes. On proposal from Councillor Sweetman and seconded by Councillor Money and with no objections, all resolved to accept the minutes as a correct.
5. FINANCIAL MATTERS: To resolve as correct and authorise.
Community Account 05 October 2026 £15,191.62
Deposit Account 05 October 2026 £13,143.46
a) TO RECEIVE THE CASH BOOK AND BANK RECONCILIATION 05 OCTOBER 2026
b) INCOME
Interest September £5.40 and October £5.40
Precept ELDC £9250.00
c) PAYMENTS SCHEDULE
55 £5.57 £1.12 £6.69 Paint Amazon
54 £11.24 £2.25 £13.49 Instant Ink HP Inc UK Limited
53 £4.99 £1.00 £5.99 Signs Amazon
52 £5.41 £1.08 £6.49 Signs Amazon
51 £823.93 £0.00 £823.93 Salary & Expenses October Clerk
50 £4.25 £0.00 £4.25 Service Charge Lloyds Bank
49 £76.07 £0.00 £76.07 Pension October Nest Pensions
48 £600.00 £0.00 £600.00 Grant PPC Eastville, Midville & New Leake
47 £31.00 £6.20 £37.20 Scribe Accounts Subscription Scribe Accounts
46 £4.17 £0.83 £5.00 Mobile Phone Spusu UK Ltd.
The Clerk confirmed that all invoices, bank statements, the cashbook, and the bank reconciliation were checked by the Clerk and then provided to Councillor Thorold and Atkin for verification ahead of the meeting. Following their review, the complete financial pack, including the Payment Schedule and all supporting documents, was circulated to all councillors for examination prior to the meeting. Councillors noted that all materials had been reviewed in accordance with the Council’s financial procedures.
6. INTERNAL COUNCIL MATTERS
a) VILLAGE GATES: Councillor Money completed all the paperwork required to obtain permission from Witham Fourth Internal Drainage Board for the siting of the village gate. He has also followed up for an update and was advised that the process could take up to two months. In the meantime, the Clerk has been researching grant opportunities to support the project.
b) MIDVILLE BUS STOP: A quotation of £800 has been received for a corrugated tiled roof, guttering and improvements to the front of the bus shelter. The Clerk contacted Highways, she has completed the grant application paperwork, and it was agreed that she could submit it. Following graffiti appearing on the shelter's noticeboard, Councillor Money has repainted the area. No further graffiti has been reported since.
c) WAR MEMORIAL MONUMENT: The Clerk requested an update from Councillor Conway. He advised that he would make further enquiries and report any progress. As no further update has been received, it was agreed that the item would be removed from the agenda and reconsidered in the new year once the Village Gates project has been completed.
d) MEMORIAL PLAQUE AND NO PARKING SIGNS The Clerk ordered two new signs for the Memorial Gardens due to continued issues with vehicles blocking the pathway and disabled access entrance. The signs will be installed at the entrance. Councillor Money will secure the memorial plaque to the gravelled planter.
e) GRANT APPLICATIONS: The Clerk has not yet received any grant application paperwork. However, an email addressed to Councillor Thorold was received questioning the grant application procedure for the Playing Fields Committee. Councillor Thorold will respond directly to the Committee.
f) DEFIBRILLATORS: The Council has received a written request asking it to consider taking over responsibility for the defibrillator located at the former Duke of Wellington Public House.
The defibrillator is currently fully operational and up to date. However, when the existing pads expire, replacements will no longer be available, meaning a new unit and box may be required at an estimated cost of £1,800.
The Clerk has also identified a company that supplies and maintains defibrillators on a rental basis at a cost of £1 per week, with £150 deposit. Once the expiry dates of the current pads have been confirmed, this option will be considered further.
g) OUTSTANDING SOLICITORS INVOICE The Clerk contacted the solicitors the day after the last meeting. A bill was then sent, the Clerk advised the accounts team, that she was requesting a quote for future business, and had not been told that there would be fees for receiving the quote. At this moment of time, we have received no further correspondence.
h) BUDGET 2027-28: It was agreed to earmark funds for defibrillator, events, charman’s allowance and war memorial.
i) WREATH: The Clerk has ordered a wreath for Remembrance Day; however, Councillor Conway has also donated one. It was agreed that the Council would use the donated wreath this year and retain the purchased wreath for next year.
It was also suggested that decorative poppies be purchased for the parish lamp posts. A pack of 20 large event poppies at a cost of £95 was agreed. The Clerk will place an order, and some will be displayed near the Memorial Gardens.
j) RESOLVE TO AGREE THE PRIVACY STATEMENT: The Privacy Statement had been circulated to all councillors prior to the meeting. It was resolved to adopt the document.
7. PLANNING: TOWN AND COUNTRY PLANNING ACT 1990. TO CONSIDER AND MAKE OBSERVATIONS ON ALL PLANNING APPLICATIONS RECEIVED AND TO NOTE PLANNING APPROVALS, REFUSALS, ENFORCEMENT COMPLAINTS AND APPEAL DECISIONS ADVISED BY THE DISTRICT COUNCIL. TO INCLUDE THOSE RECEIVED FROM THE DATE OF THIS NOTICE AND THE DAY ON THE MEETING
a) Application No. 01490/26/FUL
Applicant: Mr D Scott
Proposal: Erection of a three-bay domestic carport.
Location: Slates Farm, Station Road, Eastville, Lincolnshire, PE22 8LT.
Councillor Scott declared an interest and left the room during consideration of this item. The Council considered the application and resolved that it had no objections.
8. HIGHWAYS
a) REPEATER SIGNS: This item was discussed during the public forum when County Councillor Hume was present.
b) REACTIVE SPEED SIGN: The batteries have been recharged and exchanged with those from the school sign. However, the sign has ceased working again. Councillor Money will recharge the batteries and contact Elan City for technical assistance. Councillor Thorold has obtained the keys for the Council's previous speed sign. The batteries have now been fully charged and reinstated.
9. CLERK’S REPORTS, OUTSTANDING MATTERS AND NEW MATTERS
None
10. TO RESOLVE ON WHETHER THE COUNCIL WILL MOVE INTO CLOSED SESSION TO CONSIDER THE FOLLOWING CONFIDENTIAL STAFFING AND LEGAL MATTERS IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETING) ACT 1960. (SHOULD THIS RESOLUTION BE PASSED THE PUBLIC AND PRESS WILL BE REQUIRED TO LEAVE THE MEETING AT THIS STAGE).
2015 It was resolved to move into closed session to consider confidential staffing and legal matters. Audio recording was switched off, and Councillor Nunn left the room.
11. EASTVILLE, MIDVILLE AND NEW LEAKE VILLAGE HALL.
The poster has been completed and agreed.
Councillor Thorold has had no update about the Village Hall, the meeting that should have taken place in July but was cancelled has still not been rescheduled. Once Councillor Thorold is advised when the next meeting is he will advice the Council.
The Clerk has now received details she has been waiting for from the Village Hall.
12. ITEMS FOR INFORMATION OR NEXT AGENDA
13. DATE OF NEXT MEETING: Wednesday 11 November 2026
MEETING ENDED AT 2045