13 May
Minutes taken by the Parish Council, Mrs Deborah Money, at the Annual Parish Council Meeting of Eastville, Midville and New Leake Parish Council, which was held on Wednesday 13th May 2026, in Meeting Room Slate Worx, Station Road, Eastville PE22 8LT.
Present: Councillors Simon Thorold (Parish Chair), Ian Money (Parish Vice-Chair), Derek Scott, Glyn Nunn, Bob Conway, James Sweetman, Tanya Atkins and Holly Buckle.
Also Present: The Clerk Deborah Money, District Councillor Dickinson and three members of the public,
The Meeting followed the Annual Parish Meeting and opened at 1910
1. Compliance Check the Clerk advised that no compliance documentation had been received from the Village Hall trustees. The Clerk reported that both the Council’s solicitors and the SLCC have advised that the Parish Council should not use the hall until these matters were resolved.
A proposal by Cllr Conway and seconded by Cllr Money to relocate the meeting to a local business meeting room was agreed. Future meeting will continue outside of the hall until the situation is resolved. The Clerk will again contact the trustees.
2. To elect a Chair for the ensuing year 2026/2027 and receive the Declaration of Acceptance of Office from the Chair, witnessed by the Proper Officer.
On proposal from Councillor Money and seconded by Councillor Nunn and with no objections, all resolved for Councillor Thorold to become the chair for 2026-27.
3. To elect a Vice Chair for the ensuing year 2026/27 and receive the Declaration of Acceptance of Office from the Vice Chairman, witnessed by the Proper Officer.
On proposal from Councillor Conway and seconded by Councillor Scott and with no objections, all resolved for Councillor Money to become Vice-Chair for the forthcoming year 2026/27.
4. To give the Chairperson the sealed envelope containing passwords relating to the operation of the administration of the Parish Council.
5. Chair’s welcome:
Councillor Thorold welcomed everyone to the meeting
6. To resolve to close the meeting for the public forum and outside bodies
It was resolved to close the meeting.
7. Public forum for a maximum of 15 minutes when members of the public may ask questions or make short statements to the council. A maximum further 10 minutes will be set aside for the meeting to receive reports from elected Members of Lincolnshire County Council, and East Lindsey District Council.
With no outside bodies attending there was no need to close the meeting. The District Councillor attended the Annual Parish Meeting before and gave her report there.
One member of the public raised concerns about speeding through the village, which will be passed to County Councillor Hume, and disruption caused by Village Hall auctions. Councillor Thorold advised that the resident should raise the auction concerns with the Village Hall trustees, but said he would also pass the comments on at his next meeting with them.
County Councillor Hume was not present.
District Councillor Dickinson submitted her report before the meeting and read it to the council and members of the public. The Clerk will publish it on the website.
8. To resolve to re-open the meeting
The meeting was reopened.
9. Apologies for absence: To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting
No Apologies
10. Declarations of interest: (if any) To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests
No declarations were given
11. Notes of the Parish Council meeting held on 08 April 2026.
To resolve as a correct record and to authorise the Chair to sign the official minutes
On proposal from Councillor Money and seconded by Councillor Nunn, and with no objections, all resolved to accept the minutes as a correct record and gave permission for the Chair to sign them
12. To Receive Updates for Outside Bodies:
a) The Alenson & Erskine Foundation: Cllr Money advised that there had been no further meetings since the last meeting.
b) Leake United Charities: Cllr Conway advised that the next meeting is in June.
c) Playing Fields: Although meetings have taken place, neither Councillor Scott nor Councillor Atkins have been invited.
d) Village Hall: Councillor Thorold discussed this during item 22.
13. Financial matters: Previously sent to Councillors, to resolve as correct and authorise payments
a) Balances in Banks: Treasurers bank statement 13 May 2026: £11,680 which includes £9,250 received precept, the 2nd precept payment will be in September.
Deposit bank statement 13 May 2026: £13,116
b) May Bank Reconciliation and Cashbook: Was sent to all Councillors prior to the meeting and was agreed and signed by Councillor Nunn.
c) Payments Schedule: All invoices listed have been examined, verified and certified by the Responsible Financial Officer, additionally Councillor Nunn and Councillor Thorold were sent copies to sign via docuseal. before the meeting:
6 £4.17 £0.83 £5.00 Mobile Phone Spusu UK Ltd.
7 £31.00 £6.20 £37.20 Scribe Accounts Subscription Scribe Accounts
8 TBA £0.00 TBA Staff Costs Clerk
9 £14.99 £3.00 £17.99 Instant Ink HP Inc UK Limited
11 £4.25 £0.00 £4.25 Service Charge Lloyds Bank
12 £51.75 £10.35 £62.10 Internal Audit Clark's Clerical Services
d) To agree payment of the grants for 2026-2027
Playing Fields: The Clerk will write to the Playing Fields Committee to advise that, if parish councillors are not invited to future meetings, the council may withdraw further grass-cutting support.
Church Grass Cutting – £1,200. On the proposal of Councillor Thorold, seconded by Councillor Money, it was agreed that £600 would be paid now, with the remaining £600 to be paid from the next precept payment, expected around September.
e) Zurich Insurance £363, on proposal of Councillor Nunn and seconded by Councillor Scott it was agreed to renew with Zurich.
14. AGAR Annual Governance and Accountability Return 2025/26
a) To receive the Internal Audit Report
Internal Audit Report was read out at the meeting and with no advisory points it was agreed to move onto the Annual Governance Statement.
b) To complete the Annual Governance Statement
The Chairman read out each of the statements, to the councillors, the relevant boxes were ticked and then signed by the Chairman.
c) To approve the Accounting Statement
The Chairman read out the financial figures and signed on behalf of the councillors.
d) To approve the end of year bank reconciliation.
e) Analysis of Variance Form.
f) Notice of Public Rights. To consider and approve commencement date for the exercise of elector’s rights of inspection of the accounts to be exercised 3rd June – 14th July 2026
With all paperwork sent prior to our meeting it was proposed by Councillor Money and seconded by Councillor Conway and with no objections it was agreed that everything was correct.
15. To approve the following policies:
a) Financial Regulations
b) Code of Conduct.
With all paperwork sent prior to our meeting it was proposed by Councillor Thorold and seconded by Councillor Nunn and with no objections it was agreed to republish the policies.
16. Planning: Town and Country Planning Act 1990. To consider and make observations on all planning applications received and to note planning approvals, refusals, enforcement complaints and appeal decisions advised by the district council. To include those received from the date of this notice and the day on the meeting
APPLICANT: Erins Lakes
PROPOSAL: Section 73 application to vary condition 1 (approved plans) previously imposed
on planning permission ref. no. S/120/00965/23 for the erection of a restaurant and bar.
LOCATION: Greenacres Farm , Midville Road, Stickney, Lincolnshire, PE22 8DU
You recently contacted me about the application shown above. The application was
Approved on 01/05/2026.
APPLICANT: Scott Precision Ltd
PROPOSAL: Planning Permission - Erection of an agricultural machinery assembly building
and parts storage area.
LOCATION: Slate Worx, Station Road, Eastville, Lincolnshire, PE22 8LT
You recently contacted me about the application shown above. The application was
Approved on 13/05/2026
17. Memorial Gardens Maintenance
Additional plants have been planted, and local residents are helping with watering. A person has also been identified to oversee day-to-day maintenance. It was agreed to pay him £13 an hour for the work required. He will complete a timesheet, and Councillor Scott will keep the council updated
18. Highways
a) Repeat Signs – As County Councillor Hume was not present, the Clerk will look into where these can be purchased, as requests have been made by email and at meetings since September.
b) Village Gates speed reduction – The estimated cost is approximately £3,000, and Councillor Money will complete the relevant paperwork.
c) Reactive Speed Data – The latest data was discussed, and the Clerk will ask the police what information they require in order to provide further support
19. Information, reports and correspondence
a) Wreath for November 2026 – The Clerk informed councillors that, following the behaviour of a Royal British Legion member, he would no longer arrange the local wreath. Councillor Conway advised that he already has a wreath for next year; alternatively, the Clerk has contacted another Royal British Legion member.
b) Eastern Green Link 3 (EGL 3), Eastern Green Link 4 (EGL 4) and Grimsby to Walpole – Email sent to councillors before the meeting.
Individual councillors and the Clerk submitted objections.
c) Bench – The landowner requested measurements and a drawing, which Councillor Conway will forward.
20. To resolve on whether the council will move into closed session to consider the following confidential staffing and legal matters in accordance with the Public Bodies (Admission to Meeting) Act 1960. (Should this resolution be passed the public and press will be required to leave the meeting at this stage).
Councillor Nunn left the meeting.
21. Eastville, Midville and New Leake Village Hall.
Councillor Thorold chaired the discussion and updated members on the Village Hall meeting held on 06 May 2026. He said the trustees had made no further progress since the initial meeting in December 2025. Following receipt of the solicitors’ quote and related suggestions, it was agreed that Councillor Thorold would contact the two trustees to arrange a meeting with them and two parish councillors to discuss the way forward.
22. Matters for next agenda
23. Next meeting: Wednesday 10 June 2026
MEETING CLOSED 20:40