08 July
Minutes taken by the Parish Council, Mrs Deborah Money, at the Parish Council Meeting of Eastville, Midville and New Leake, which was held on Wednesday 08 July 2026, meeting room Slate Worx, Station Road, Eastville, Boston PE22 8LT commencing at 7:00 pm.
Present: Councillors Simon Thorold (Chair), Ian Money (Vice-Chair), Derek Scott, Glyn Nunn, Holly Buckle and the Clerk Deborah Money.
Councillor Thorold advised that a audio recording was starting, for preparing minutes. (Openness of Local Government Bodies Regulations 2014)
Public Forum for a maximum of 15 minutes when members of the public may ask questions or make short statements to the council. Items not on the agenda will not be debated, but if appropriate, will become an agenda item at the next appropriate meeting. Members of the public are expected to be polite, civil and respectful always during the meeting.
No Members of the public
To receive reports from representatives on outside bodies.
a) District Councillor Dickinson – Report has been added to the website, she advised us about the Tour of Britain, the new 24/7 Mental Health Crisis Text and Online Chat Services, the second phase of the East Lindsey Investment Fund which has been confirmed, the tougher action available against private landlords who fail to fix dangerous homes, and the £4000 community grant available for this year.
b) County Councillor Hume – Report has been added to the website, which includes update on Grimsby to Walpole, the new food caddy which are being delivered and speeding traffic in the parish.
Meeting begun at 19:40
1. Chairman’s Welcome: Councillor Thorold welcomed everyone to the meeting.
2. Apologies for absence: To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting.
Apologies were received from Councillor Atkins and Sweetman and were accepted on the proposal of Councillor Money, seconded by Councillor Scott.
Councillor Conway was also absent and no apologies were received.
3. Declarations of interest: (if any) To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests
Councillor Nunn declared interest in item 11.
4. Notes of the Parish Council meeting held on 10 June 2026.
To resolve as a correct record and to authorise the Chairman to sign the official minutes. On proposal from Councillor Scott and seconded by Councillor Money and with no objections, all resolved to accept the minutes as a correct.
5. Financial matters: To resolve as correct and authorise.
Community Account 30 June 2026 £9037.69
Deposit Account 30 June 2026 £13121.52
a) To receive the cash book and bank reconciliation June 2026
b) Income
Interest June £5.21
c) Payments Schedule
29 £4.25 £0.00 £4.25 Service Charge Lloyds Bank
27 £17.49 £3.50 £20.99 Instant Ink HP Inc UK Limited
26 & 28 £679.51 £0.00 £752.95 Staff Costs Clerk
25 £31.00 £6.20 £37.20 Scribe Accounts Subscription Scribe Accounts
24 £4.17 £0.83 £5.00 Mobile Phone Spusu UK Ltd.
23 £36.00 £0.00 £36.00 Memorial Gardens Plaque Etsy
5a) and 5c) Financial Documentation and Payments Review
The Clerk confirmed that all invoices, bank statements, the cashbook, and the bank reconciliation were checked by the Clerk and then provided to Councillor Thorold and Money for verification ahead of the meeting. Following their review, the complete financial pack, including the Payment Schedule and all supporting documents, was circulated to all councillors for examination prior to the meeting. Councillors noted that all materials had been reviewed in accordance with the Council’s financial procedures
d) Councillors resolved to grant the Clerk/RFO delegated authority to make necessary payments during August, in line with the Council’s Financial Regulations. All payments made under delegated powers will be reported to the next meeting and supported by the relevant invoices and documentation.
6. Internal Council Matters
a) Village Gates – The Clerk reported that three companies have been approached to provide quotations for the installation of the village gates. Further updates will be brought to the next meeting once all quotes have been received.
b) Walk to School Bench – The Clerk confirmed that written permission has now been obtained for the siting of the bench. It was agreed to defer this item to the next meeting for an update from Cllr Conway.
c) Midville Bus Stop – The Clerk advised that another quote have been received and that one additional company will be contacted to obtain a third quote.
d) War Memorial Monument – It was agreed that this item will be added to the next agenda for an update from Cllr Conway.
e) Internal Audit 2026–2029 – Letter of Engagement – It was resolved to appoint Clark’s Clerical Services as the Council’s Internal Auditor for a three year term, covering audits up to 2029.
f) External Auditor – The Clerk reported that one query had been raised by the External Auditor, and this has now been answered.
7. Planning: Town and Country Planning Act 1990. To consider and make observations on all planning applications received and to note planning approvals, refusals, enforcement complaints and appeal decisions advised by the district council. To include those received from the date of this notice and the day on the meeting
a) CATEGORY A
LCC REFERENCE: PL/0016/26
DEVELOPMENT: FOR AN ANAEROBIC DIGESTION PLANT, ANCILLARY INFRASTRUCTURE AND ASSOCIATED LANDSCAPING
LOCATION: LAND ATTACHED TO GLEBE FARM, OFF FEN LANE, EAST KEAL
GRID REFERENCE: 538524, 360911
b) Application reference 00901/26/FUL has been received and is now being considered. Your observations are requested no later than 9th July 2026.
Planning Permission - Extensions and alterations to existing dwelling to provide additional living accommodation.
Rose Cottage Hobhole Bank New Leake Lincolnshire PE22 8JH
No objection
c) Application reference 00973/26/OUT has been received and is now being considered. Your observations are requested no later than 27th July 2026.
Outline erection of a dwelling to be used as manager's accommodation.
Land At Stickney Showground Equestrian Centre East Fen Lane Stickney Lincolnshire
00978/26/ESR|Environmental Impact Assessment (E.E.C. Directive 85/337/E.E.C. as amended by Council Directive 97/11E.C.) for a screening opinion with respect to the change of use to tourism, fishing and commercial caravan storage.|Stickney Showground Equestrian Centre East Fen Lane Stickney Lincolnshire PE22 8DE
Given the ongoing concerns regarding the unresolved enforcement case at Stickney Showground, the lack of established lawful use, and the cumulative impact of multiple applications relating to the site, the Parish Council agreed that objections will be submitted for both matters.
8. Highways
a) Repeater Signs - County Councillor Hume noted the Council’s concerns regarding the repeater signs and took details of the issue, confirming that she will check on this and report back once further information is available.
b) Reactive Speed Data - The Clerk presented the reactive speed data for the School Area and Village Hall Area for the period 10 June 2026 to 3 July 2026. Traffic volumes and speeds were noted as consistent across both locations. The maximum speed recorded was 99 mph at both sites.
9. Clerk’s reports, outstanding matters and new matters
Everything was discussed previously
10. To resolve on whether the council will move into closed session to consider the following confidential staffing and legal matters in accordance with the Public Bodies (Admission to Meeting) Act 1960. (Should this resolution be passed the public and press will be required to leave the meeting at this stage).
It was agreed to go into private session and Councillor Nunn left the meeting.
Audio recording was stopped.
11. Eastville, Midville and New Leake Village Hall.
The Council agreed the new constitution for submission to the Charity Commission as part of the establishment of the new charity.
It was further agreed that, once the new charity has been formally set up, the Parish Council will open the charity’s bank account and deposit £100 to activate the account. This amount will be refunded to the Parish Council once all outstanding issues relating to the transition and compliance have been resolved.
12. Items for information or next agenda
Bench Maintenance
13. Date of next meeting: Wednesday 09 September 2026
Meeting Ended 20:55