20 June 2019
Notes from the 15 minute public forum on 20 June 2019
There were no members of the public present.
Minutes of the Eastville, Midville and New Leake Group Parish Council meeting held on Monday 20 June 2019 at 7.30pm in the Eastville, Midville & New Leake Village Hall, Station Road
It was resolved that Cllr Baker take the Chair
Cllrs present completed the GDPT Security Compliance Checklist and a Dispensation Request Form to discuss the precept.
1. Apologies for absence
Apologies were accepted from Cllrs Nunn and Thorold
Present: Cllrs Dickinson, Waltham and Baker (Chair)
2. To co-opt new councillors
No applications have been received for co-option
3. To receive reports from representatives on outside bodies
a. There was no Police report.
b. Dist Cllr Dickinson thanked those for voting and re-electing her and reported:
i. There will be a ‘funding your business’ fair at Skegness on 16 July.
ii. Details of a community oil buying scheme run by Community Lincs were given.
iii. The SO Festival will be on 31 August and 01 September 2019.
iv. The emptying of the bins at the Village Hall will be reported to ELDC
c. County Cllr Bowkett was not present
4. To receive declarations of interest in accordance with the Localism Act 2011
There were no declarations of interest.
5. Notes of the Annual Parish Council meeting held on 20 May 2019 to be approved and signed as the minutes
It was proposed by Cllr Waltham and seconded by Cllr Dickinson that the minutes be signed as a true record, all agreed.
6. Notes of the meeting held on 20 May 2019 to be approved and signed as the minutes
It was proposed by Cllr Dickinson and seconded by Cllr Waltham that the minutes be signed as a true record, all agreed.
7. Clerk’s report
a. The hard copy of LALC News will cost £6.00 for a year, it was resolved that this be paid.
b. Details of the LALC Conference and AGM were read out. There is time for anyone to book if they wish to go.
c. An email from a resident regarding speeding in Spilsby road was outlined. It was resolved to ask LRSP if there was anything that could be done in this area.
d. Cllr Dickinson reported on the training attended by herself and the Clerk:
i. A risk assessment is required for the Clerk’s place of work, this can be done by the Clerk.
ii. The Parish Council should have a Personnel Committee just in case there is ever a dispute with the Clerk and any Councillor – this is ‘good practice’.
iii. The LALC website has one log in for each Council, the Clerk will look into this ready to pass the details to all Councillors to have access to all LALC information.
iv. The Being a Good Employer booklet was passed to Cllr Waltham to have a look at. All Councillors will need to look at this booklet, it will be available on the LALC website.
8. Chairman’s report
The Chairman was not present
9. Audit for the year ended 31 March 2019
a. The amended Statement of Accounts was approved. The amendment is to include £40 of unpresented cheques.
b. The annual Governance Statements were read out by the Chairman and the boxes ticked following responses from the Council.
c. The Internal Audit Report was read out by the Clerk.
d. The Parish Council must register to have a PAYE account with HMRC as the Clerk can not be self-employed.
10. Finance report
a. It was resolved to approve the following payments:
i. E L Arnold (expenses) 22.92
ii. EM & NL Village Hall (20.06.19 meeting) 10.00
iii. EM & NL Village Hall (Annual meeting and First Aid) 64.50
iv. K & P Services (handyman) 20.00
v. TJW Services (Churchyard grass cuts) 234.00
vi. Evelyn Sands (Internal Audit) 210.00
b. Balance in current a/c at 29 May: £2064.19 (rec); Deposit a/c: £15,000.08
c. A letter has been received from the bank to confirm that the signatory has been removed.
11. To receive reports for LCC highways
a. Potholes and street lights
There was nothing to report
b. Any other LCC highway matters
There was nothing reported.
12. Planning applications received
There were no planning applications for this meeting.
A letter has been received from ELDC – paper plans will no longer be received. The Council are asked which applications it would like to be notified of. It was resolved that all applications should be notified
13. To report planning decisions from ELDC
FULL planning permission has been received for:
S/126/00711/19 Miss E Litchfield To remove condition 2 (agricultural occupancy) as imposed on reference no S/216/2468/12 at Coneygree Farm, Hobhole Bank, New Leake
14. Correspondence received – listed in post book
Brochures were made available to Councillors.
15. Items for the next agenda
The notices are being taken out of the notice board. It was resolved that a new padlock be purchased before considering a new lockable notice board.
16. Date of next meeting
The next meeting will be held on Monday 15 July at 7.15pm in EMNL Village Hall with a Public Forum from 7.00pm.
There being no other business the meeting closed at 8.40pm