16 March 2020
Notes from 15 minute public forum on 16 March 2020
There was one member of the public present, he came along to ask what the Parish Council do and what it wants to achieve.
Minutes of the Eastville, Midville and New Leake Group parish council meeting held on Monday 16 March 2020 at 7.25pm in the New Leake village hall, station road
1. Apologies for absence
Apologies: Apologies were accepted from Cllr Waltham and from County Cllr Bowkett
Present: Cllrs Baker, Dickinson, Vraj, A Sweetman, J Sweetman, Thorold and Nunn (Chair)
2. To co-opt a new councillor
Mr Scott, the member of the public, was co-opted onto the Parish Council, he signed the Declaration of Acceptance of Office and joined the meeting. He was asked to send an email to the Clerk, using a new email address for Parish Council Business only, and he would be sent a Register of Disclosable Pecuniary Interests form to complete.
Cllrs A Sweetman, J Sweetman and P Vraj were reminded that the DPI forms needed to be with the Clerk 28 days after signing the Declaration of Acceptance of Office, the forms presented at the meeting were incorrectly filled in. Email addresses are still required from Cllrs A Sweetman and P Vraj.
3. To receive reports from representatives on outside bodies
a. Police report: there was no Police report
b. Dist Cllr Dickinson reported:
i. Waste collections by ELDC are changing, but only in areas where a letter has been received, they will not change in this area.
ii. ELDC have agreed the 2020/2021 budget, this means an increase in Council Tax of £4.95 per year on a Band D property.
iii ELDC have appointed a climate Change and Environmental Manager to develop and deliver the new Carbon Reduction Strategy.
iv. The Councillor Community Grant of £1000 will be available around June 2020.
c. County Cllr Bowkett was not present.
4. To receive declarations of interest in accordance with the Localism Act 2011
Cllr Baker declared an interest in item 12 on the agenda, she is on the Playing Field Committee who have applied for a s137 grant.
5. Notes of the meeting held on 16 December 2019 to be approved and signed as the minutes
It was proposed by Cllr Dickinson and seconded by Cllr Baker that the minutes be signed as a true record, all agreed.
6. Clerk’s report
a. All Councillors have been given a copy of the insurance schedule to be discussed at the next meeting.
7. Chairman’s report
The Chairman had nothing to report – all items are on the agenda.
8. Finance report
a. It was resolved to approve the following payments (£):
i. E L Arnold (expenses) 21.50
ii. February Salaries 257.74
iii. EM & NL Village Hall (09.03.20 (PP) 16.03.20 (PC)) 20.00
iv. K & P Services (handyman) 30.00
b. Balance in current a/c at 27.02.20: £4562.26 (rec); Deposit a/c: £15,000.08
9. To receive reports for LCC highways
a. Potholes and street lights
There is a crack in the centre of the road to the school
b. Any other Highways matter
a. County Cllr Bowkett will be asked about the footway at the school and when the works are due to be carried out.
b. Parking on the footway is still an issue.
c. Can flower boxes be sited on the road sides at the boundaries to the Parish – the Clerk will contact LCC regarding this matter.
10. Planning applications received
The following plans have been supported by the Parish Council, by email:
S/126/00334/20 Mr Picker Rear extension to existing dwelling to provide a groundfloor bedroom and a detached outbuilding, existing outbuilding on site to be removed at 10 Spilsby Road
11. To report planning decisions from ELDC
There were no planning decisions form ELDC
12. Report from parish plan meeting held on 09 March 2020
Cllr Baker stepped out of the meeting
a. To discuss the S137 Gants 2019
i. The work to replace the Church windows is complete
ii. The work at the playing field is not complete. It was resolved that the work should be completed before the end of May 2020 and a letter will be sent to the Committee requesting a written statement (as per the terms and conditions) as to when the work will be complete.
iii. A copy of the Playing Field Committee accounts will be requested.
iv. If the work is not to be completed before the end of May then any application in 2020 should not be considered.
8.10pm Cllr A Sweetman left the meeting
b. To discuss the S137 Grant Applications 2020
i. Two applications for the grant have been received. They are from the Playing field Committee for some fencing at the play area, and from the New Leake Primary School PTFA for funding towards a running track at he school.
ii. Both the applications are valid.
iii. If the Playing Field Committee fail to comply with the letter to be sent, then the PTFA will have the funding by default.
Cllr Baker returned to the meeting
c. To consider changes to be made to the Terms and Conditions
An amendment to the Terms and Conditions will state that a copy of the final invoice for any project will be required.
d. To consider changes to be made to the Grant Application Form
The following wording will be added to the application form: the assets must be retained within the parish.
13. To discuss the siting of the defibrillator
Following discussion it was resolved that the Clerk should chase up the siting of the defibrillator.
14. To receive report regarding community transport
a. The Clerk handed out details of the Boston Community Transport Group, they do cover Eastville, Midville and New Leake.
b. Posters asking for volunteer drivers and offering the service will be put in the entrance to the Village Hall along with additional leaflets.
15. To discuss any ideas for the parish council to apply for a Triton Knoll grant.
Following discussion it was concluded that the Parish Council have no assets where a grant could be used.
16. Correspondence received - listed in post book
Brochures were made available to Councillors.
17. Items for the next agenda
The insurance schedule will be on the next agenda.
18. Date of next meeting
The next meeting will be the annual Parish Meeting to be held on Monday 20 April 2020 at 6.30pm in EMNL Village Hall
There being no other business the meeting closed at 9.00pm
Signed: ..................................................... Date: ...............................................