15 July 2019
Notes from the 15 minute public forum on 15 July 2019
There were no members of the public present, although an issue of barking dogs had been reported to a Councillor. ELDC will be contacted regarding this matter.
Minutes of the Eastville, Midville and New Leake Group Parish Council meeting held on Monday 15 July 2019 at 7.15pm in the Eastville, Midville & New Leake Village Hall, Station Road
1. Apologies for absence
There were no apologies
Present: Cllrs Baker, Dickinson, Thorold, Waltham and Nunn (Chair)
2. To co-opt new councillors
No applications have been received for co-option. Information is in the notice boards and on the Parish website.
3. To receive reports from representatives on outside bodies
a. There was no Police report.
b. Dist Cllr Dickinson thanked those for voting and re-electing her and reported:
i. ELDC are leading the recovery phase following the flooding at Wainfleet.
ii. ELDC have appointed an Age Friendly principal Officer to work with Community Lincs’ TED to achieve the World Health Organisation standard to be a recognised Age Friendly Community. ELDC are the first District in the UK to do this.
iii. Government funding has been received to help address rough sleeping.
iv. ELDC are bringing the housing register back in-house, hopefully by September.
v. Wellbeing Lincs dealt with over 6400 referrals in its first year, ELDC will continue to work with other authorities to improve some elements of the service provided. More information at www.wellbeinglincs.org
c. County Cllr Bowkett reported:
i. She has been very busy in Wainfleet helping with flooding issues.
ii. A list of pothole repairs for Lincolnshire was handed to Councillors present.
iii. An Emergency Parish Plan is essential for every Parish. LCC can help with this.
iv. A meeting to discuss the issue of poor internet service will be organised with LCC. Funding is available to improve speeds in the area.
v. LCC have been advised about the poor condition of the footway to the school.
4. To receive declarations of interest in accordance with the Localism Act 2011
There were no declarations of interest.
5. Notes of the meeting held on 20 June 2019 to be approved and signed as the minutes
It was proposed by Cllr Dickinson and seconded by Cllr Baker that the minutes be signed as a true record, all agreed.
6. Clerk’s report
The Community Campervan has been asked to attend the EMNL Village Hall car park where they will also have use of the playing field.
7. Chairman’s report
The Chairman had nothing to report, all items are covered on the agenda
8. Update regarding PAYE registration
a. The Parish Council have been registered for PAYE with HMRC and the paperwork has been received
b. A quotation has been received from the Internal Auditor, should the Parish Council want her to deal with the PAYE. The annual cost will be £120.00 per year plus setting up costs.
c. Following discussion, and with the Clerk not being confident with online PAYE it was resolved that the Internal Auditor be asked to carry out this work on behalf of the Parish Council for one year.
9. Finance report
a. It was resolved to approve the following payments:
i. E L Arnold (expenses) 21.57
ii. EM & NL Village Hall (15.07.19 meeting) 10.00
iii. K & P Services (handyman) 20.00
iv. LALC (lunch at training Cllr Dickinson) 10.80
v. TJW Services (Churchyard grass cuts) 234.00
vi. K & P Services (handyman – post-dated cheque) 20.00
b. Balance in current a/c at 28 June: £2255.23 (rec); Deposit a/c: £15,000.08
10. To receive reports for LCC highways
a. Potholes and street lights
There was nothing to report
b. Any other LCC highway matters
There was nothing reported.
11. Planning applications received
There were no planning applications for this meeting.
12. To report planning decisions from ELDC
FULL planning permission has been received for:
S/126/00744/19 Mr & Mrs Guthrie Extension and alterations to existing dwelling at Hill View, East Fen, New Leake
13. To discuss a personnel committee
a. Following discussion it was resolved to have a Personnel Committee of three members, being the Chairman and two other Councillors.
b. The Personnel Committee will be: Cllrs Nunn, Baker and Dickinson
14. To receive the clerk's risk assessment for use of home for council work
a. The Clerk handed out information from LALC regarding Lone Working Policy and Procedure. This was not really a Risk Assessment.
b. The Clerk will put something together for the next meeting, using this document.
15. To discuss replacement notice board on the village hall
a. The Clerk gave information about a notice board that holds 8 x A4 sheets of paper at a cost of £214.00 plus VAT.
b. Following discussion it was resolved that this be ordered with a cork background.
16. To receive update regarding defibrillator
The Clerk has email LIVES to ask where the defibrillator is, no reply has been received. This will be chased up again.
17. Correspondence received – listed in post book
LCC have to reduce the size of the mobile library bus as the larger ones are no longer available. Books can be ordered and delivered via the smaller bus. A community book deposit can be arranged – perhaps on the first Friday of each month?
18. Items for the next agenda
a. Report from Alenson & Erskine Foundation
b. PAYE update
19. Date of next meeting
The next meeting will be held on Monday 17 September 2019 at 7.15pm in EMNL Village Hall with a Public Forum from 7.00pm.
There being no other business the meeting closed at 8.45pm