16 November 2020
Minutes of the remote meeting of Eastville, Midville and New Leake Group Parish Council meeting held on Monday 16 November 2020 at 7.10pm
1. Apologies for absence
Apologies: There were no apologies
Present: Cllrs Dickinson, Scott, Sweetman, Baker, Thorold and Nunn (Chair)
2. To receive reports from representatives on outside bodies
a. Police report: there was no Police report
b. Dist Cllr Dickinson had nothing to report
c. County Cllr Bowkett was not present
3. To receive declarations of interest in accordance with the Localism Act 2011
There were no declarations of interest.
4. Notes of the meeting held on 19 October 2020 to be approved and signed as the minutes
It was proposed by Cllr Baker and seconded by Cllr Dickinson that the minutes be signed as a true record, by the Chairman in due course.
5. Clerk’s report
a. Following questions regarding the legality of remote meetings the LALC have given the following information:
“As the ability to hold remote and hybrid meetings has been granted in legislation, it is NALC’s view that there is no requirement to include this in a Council’s standing orders.”
b. The Parish Council can now co-opt to fill the three vacancies, notices are in the notice boards.
6. Chairman’s report
The Chairman laid the poppy wreath at the War Memorial on behalf of the Parish Council on Remembrance Sunday. The British Legion thanked the Parish Council for the donation.
7. Finance report
a. The following payments have been made:
£
i. Salaries 315.12
ii. Clerk’s expenses (March - November) 147.33
iii. K & P Services (Cleaning bus shelters/war memorial) 30.00
iv. TJW Services (Churchyard grass cuts) 468.00
b. Balance at 28.10.20: Current a/c £10,816.97, reconciled: £10,621.97 Deposit a/c: £15,000.08
8. To discuss the proposed work/project at the Memorial Garden
a. The trees can be removed any time up until the end of February 2021. It was resolved not to get them removed until definite decisions have been made regarding the project.
b. Cllr Sweetman has measured out the area at the Memorial Garden, all Councillors have a copy of this plan.
c. It was resolved that a building of some kind will be placed at the back of the site.
d. There will be toilets and a kitchen area in the building.
e. The use of the building has to be agreed before deciding on the final design.
f. A questionnaire will be put in the annual booklet for residents to tick boxes to decide what the building will be used for.
g. Insurance – the building can be added to the existing Parish Council policy.
h. Councillors will meet tomorrow at the Memorial Garden to check if there is a capped off water supply and electricity supply.
i. The building will be no bigger than 7M x 7M.
9. To disuss the installation of a handrail at the ‘driveway’ to the church
A quote has been requested. This will be discussed at the meeting tomorrow and the work ordered. It is preferred that the handrail is on the left as you look at the Church.
10. To discuss the draft budget used to set the precept for 2021/2022
a. All Councillors have a copy of the draft budget, the budget notes and the budget control with anticipated expenditure.
b. It was resolved to take out the s137 funds of £3500 to put in reserves for the Memorial Garden project.
c. The s137 funds of £3500 for 2021/2022 will also be used for the Memorial Garden project.
d. £100 will be added to anticipated expenditure for the handrail.
e. The amendments will be made for the December meeting when it expected that he precept will be £14,000.
11. Planning applications received
There were no planning applications received
12. To report planning decisions from ELDC
There were no planning decisions to report.
13. To receive reports for highways
a. The road to the Duke of Wellington is dangerous with the dips, vehicles are using the grass verge rather then the road. (ref: 372926)
b. The verges at Hobhole Bank are sinking where tractors are going onto the verge to avoid the trees.
c. A sign at Fodderdyke Bank is leaning towards the drain, this will be reported to LCC. (ref: 380272)
d. Some work was done to the fence by the footway to the school, but the work is not yet complete, this will be chased up with the County Councillor.
e. The Clerk will ask for an update from the County Councillor regarding the request for a 30mph speed limit from the village hall to beyond the school.
14. Items for the next agenda
a. Memorial Garden project
15. Date of next meeting
The next remote meeting will be held on Monday 14 December 2020 at 7.00pm
There being no other business the meeting closed at 8.25pm