27 June 2022
Public forum prior to meeting on 27 June 2022
There was one member of the public present who came along to sit through the meeting with a mind to consider becoming a Parish Councillor.
Minutes of the meeting of Eastville, Midville & New Leake Group Parish Council held on Monday 27 June 2022 at 7.15pm in the Eastville, Midville & New Leake Village Hall
1. Apologies for absence
Apologies: Apologies were accepted from Cllrs Roxburgh, Sweetman and Brennan
Present: Cllrs Scott, Baker and Thorold and Nunn (Chair)
Also present: County Cllr Bowkett and Dist Cllr Dickinson
2. To co-opt a new councillor
There have been no applications for co-option
3. To receive reports from representatives on outside bodies
a. Dist Cllr Dickinson reported:
i. The UK shared prosperity fund is open for consultation. The Fund is part of the Government ‘Levelling Up’ agenda providing money for local Councils to invest in ‘local communities and places’, ‘support for local businesses’ and ‘people and skills’.
ii. East Coast Illuminations - ELDC has signed a new three year Illuminations contract for Skegness and Mablethorpe for the lights in Skegness to be on from Saturday 30 July and in Mablethorpe from Saturday 06 August. They remain lit until the end of February.
iii. Smart parking signs are coming to Skegness. It is hoped that the signs will be up and running from the beginning of July 2022. This will provide an LED displaying information of spaces available for drivers looking to park.
iv. The Councillor’s Community Grant scheme for 2022/23 is now open for applications. Further details of the scheme are available here, which includes the criteria https://www.e-lindsey.gov.uk/CouncillorsCommunityGrants
b. County Cllr Bowkett reported:
i. COVID wards have re-opened due to the increase in COVID cases across the County.
ii. There is a road closure in place for Fodderdyke Bank between 25 July and 05 September for the work to be carried out on the road and footway in the area of the school.
iii. There is a medical equipment amnesty in place, medical items no longer being used can be returned to the recycling site at Skegness where they will be cleaned and repaired ready for re-using.
4. To receive declarations of interest in accordance with the Localism Act 2011
Cllr Baker declared an interest in item 16(c) as she is a member of the PCC.
5. Notes of the Annual Parish Council Meeting held on 23 May 2022 to
be approved and signed as the minutes
It was proposed by Cllr Baker and seconded by Cllr Thorold that the minutes be approved and signed as a true record.
6. Notes of the meeting held on 23 May 2022 to be approved and signed as the minutes
It was proposed by Cllr Baker and seconded by Cllr Thorold that the minutes be signed as a true record.
7. Clerk’s report
The Clerk reported that the defibrillator battery has been collected and the device is now in working order.
8. Chairman’s report
The Chairman reported about a visit to the Lincolnshire Wildlife Zoo, following a receipt of an invite to the Chairman. The work being carried out there includes a quiet area for young people and adults, a new turtle pond and a sensory area for a partially sighted puma.
9. Finance report
a. To approve the following payments:
i. Salaries (June) 327.09
ii. Clerk’s Expenses (2 months) 61.56
iii. K & P Services (Cleaning/repairs bus shelters & memorial) 40.00
iv. Evelyn Sands (Internal Audit) 245.00
v. TJW Services (Churchyard grass cuts) 294.00
vi. Information Commissioners Office (d/d) 35.00
vii. HMRC (PAYE) 281.60
viii. E L Arnold (Insignia – Jubilee mugs) 238.46
ix. Evelyn Sands (PAYE) 52.00
x. Arthur J Gallagher (Insurance – cheque signed 01.06.22) 442.55
b. Balance at the bank on 27 May 2022: Current account: £13,406.70
Deposit account: £15,000.08
10. To approve the Financial Regulations
a. All Councillors have a copy of the Financial Regulations.
b. There were no amendments made to this document.
11. Audit for the year ended 31 March 2022
a. To complete the Annual Governance Statement
i. The Chairman read out each statement and ticked the relevant boxes following replies received from the Council.
ii. The form was signed as required.
b. To receive the Internal Audit Report
i. The internal audit report was read out by the Clerk.
ii. The Fixed Assets Register was amended following advice from the Internal Auditor.
c. To approve the Accounting Statement
i. The Clerk read out the figures in the Accounting Statement.
ii. The accounts were approved and signed where required.
d. To complete the Certificate of Exemption
i. The Clerk explained the purpose of the Certificate of Exemption.
ii. The document was signed where required.
12. Planning applications received
The following planning application was looked at and, following discussion, was SUPPORTED by the Parish Council:
S/120/01099/22 Mr A Downes Hybrid application for the outline erection of a
restaurant and bar and planning permission for the change of use of land to site 4 holiday lodges for seasonal occupation. Excavation of land to for a lake (works already completed) at Greenacres Farm, Midville Road
13. To report planning decisions from ELDC
Full planning permission has been received for:
S/126/02567/21 Mr & Mrs Wilson Change of use of existing public house to a residential dwelling at Duke of Wellington, Station Road, Midville
14. To receive reports for lcc highways and any comments on the speed sign data
a. The last section of Fodderdyke Bank will be completed in October.
b. The data from the Speed indicator sign was discussed. The number of vehicles that use Fodderdyke Bank is very surprising.
15. Memorial Garden
a. Pre-planning advice
ELDC report that a building of 7m x 7m would be too big for the site, but something smaller and in-keeping with the area should be fine.
b. Jubilee Bench for siting in the Memorial Garden (£1000 grant available from ELDC)
i. The Clerk has outlined a grant request to ELDC for £1000.00 for the Parish Council to put towards the purchase of a Jubilee Bench that can be sited in the Memorial Garden.
ii. Following discussion it was resolved that the grant application should be confirmed with ELDC and, if approved a bench will be ordered.
c. Kitchen at St Jude’s
i. The PCC have approved the drawings for kitchen in St Jude’s.
ii. Cllr Scott will get some quotations for the kitchen units, and fitting.
8.35pm County Cllr Bowkett and Dist Cllr Dickinson left the meeting
d. Any other matters
i. The connection to the water supply and drainage system need to be confirmed. Clerk to contact Anglian Water to ask if they have any information.
ii. The handyman will be asked to cut the hedge alongside the path.
iii. The weeds in the garden area need to be sprayed.
iv. After the weeds are sprayed the Clerk will arrange to meet the contractor with regard to the stump grinding and clearing the trees and growth at the rear of the memorial garden.
The Clerk has chased up the contractors who will give a quote for the removal of the stumps and the trees at the back of the garden area.
16. Matters for the next agenda
Policies to be reviewed: Grants and Donations Policy
Equal Opportunities Policy
Complaints Procedure
17. Date of next meeting
The next meeting will be held on Monday 25 July 2022 at 7.15pm in the Eastville Midville & New Leake Village Hall with a public forum form7.00pm
There being no other business the meeting closed at 9.05pm