22 November 2021
Public forum prior to meeting on 22 November 2021
There were no members of the public present.
Minutes of the meeting of Eastville, Midville and New Leake Group Parish Council held on Monday 22 November 2021 at 7.10pm in the Eastville, Midville & New Leake Village Hall
1. Apologies for absence
Apologies: Apologies were accepted from Cllrs Nunn, Baker and Scott and from Dist Cllr Dickinson
Present: Cllrs Roxburgh, Brennan, Sweetman and Thorold (Chair)
2. To co-opt a new councillor
There have been no applications for co-option
3. To receive reports from representatives on outside bodies
a. There was no Police report.
b. Dist Cllr Dickinson reported, by email, a South and East Lincolnshire Councils Partnership has a consultation on the Draft Climate Change Strategy, this is now live and can be found on the ELDC website until December.
c. County Cllr Bowkett reported:
i. A speed assessment will take place on Fodderdyke Bank to decide if a speed reduction is required.
ii. The work on the road and footway by the school is planned for July 2022.
iii. The remaining works along Fodderdyke Bank should be completed in 2022/2023.
iv. A local transport plan consultation is available at the letstalk.lincolnshire site
v. LCC have four new pumps in case there is any flooding, these can pump water twice as fast as the existing pumps.
4. To receive declarations of interest in accordance with the Localism Act 2011
There were no declarations of interest.
5. Notes of the meeting held on 18 October 2021 to be approved and signed as the minutes
It was proposed by Cllr Roxburgh and seconded by Cllr Thorold that the minutes be signed as a true record.
6. Clerk’s report
A report has been received from the Playing Field Committee regarding the grant money they received from the Parish Council.
7. Chairman’s report
The Chairman had nothing to report, all items are on the agenda.
8. Finance report
a. To approve the following payments:
i. Salaries (November) 315.12
i. Clerk’s expenses 18.94
ii. K & P Services (Cleaning bus shelters/war memorial) 55.00
iii. EMNL Village Hall (meeting – 18.10.21 + 22.11.21) 20.00
(The cheque for the last meeting was torn by the Post Office)
iv. E L Arnold (maps for pre-planning advice) 13.50
v. Malc Firth landscapes (clearing memorial garden) 979.20
b. Balance at the bank on 26 August 2021: Current account: £13,693.14
Deposit account: £15,000.08
9. To receive update regarding interactive speed sign
a. The post for the interactive sign should be installed on 26 November.
b. The sign will be ordered when the post is in place.
10. Planning applications received
There were no planning applications to discuss for this meeting.
11. To report planning decisions from ELDC
There were no planning decisions for this meeting.
12. To report defibrillator situation
a. There are still no batteries and pads available from LIVES.
b. The Clerk has asked LIVES if this is a national situation and how many defibrillators in the area are actually out of action at this time, no reply has been received at this time.
13. Memorial garden
a. Pre-planning advice
ELDC have requested a map to show where the site is, this has been sent.
b. To consider type/style of building for the site
i. Concerns were expressed regarding the siting of a wooden building on the site due to the recent problems in the village with mischief/vandalism.
ii. It was suggested that the church could be used as a community building, the money for the proposed building could be used to install a working kitchen in the church and perhaps have some portable toilets on the site to enable the building to be used. The Clerk will speak to Rev Fran regarding this suggestion.
c. Any other matters
i. If the church is used as a community building the garden could be designed with a memorial wall and a peace garden with picnic benches for a wider use of the space now available.
ii. It was suggested that some nets could be purchased and put on the goals in the playing field to give the young people somewhere to go and kick a ball about. The Clerk will speak to Cllr Baker who is the secretary for the Playing Field Committee.
14. To discuss the draft budget for the year ended 31 March 2023
a. All Councillors were given a copy of the budget control, the draft budget and the notes regarding expenditure until 31 March 2022.
b. Costs for the interactive speed sign and the post, £2545.00, need to be added to the expected expenditure.
c. It was resolved to move the reserves of £1200 for the light at the school to the Memorial Garden Project reserves.
d. It was suggested that the precept should be £14,000 or £15,000 for 2022/2023, this will be confirmed at the next meeting.
15. Items for the next agenda
a. Consider a donation to Citizens Advice Lindsey
b. Items for the 2022 Booklet
16. Date of next meeting
The next meeting will be held on Monday 13 December 2021 in the Eastville Midville & New Leake Village Hall at 7.10, there will be a Public Forum from 7.00pm.
There being no other business the meeting closed at 8.35pm