25 July 2022
Public forum prior to meeting on 25 July 2022
There was one member of the public present who came along to be co-opted onto the Parish Council
Minutes of the meeting of Eastville, Midville And New Leake Group Parish Council held on Monday 27 June 2022 at 7.15pm in the Eastville, Midville & New Leake Village Hall
1. Apologies for absence
Apologies: Apologies were accepted from Cllrs Sweetman and Thorold and from County Cllr Bowkett and Dist Cllr Dickinson
Present: Cllrs Roxburgh, Baker and Nunn (Chair)
2. To co-opt a new councillor
a. It was resolved to co-opt Dawn Wilson onto the Parish Council, the Declaration of Acceptance of Office was signed accordingly.
b. Forms were given to Cllr Wilson to be completed and returned to the Clerk.
c. Parish Council specific email address will also be required.
3. To receive reports from representatives on outside bodies
a. Dist Cllr Dickinson’s emailed report has been sent to all Councillors, it was also read out at the meeting.
b. County Cllr Bowkett was not present.
4. To receive declarations of interest in accordance with the Localism Act 2011
There were no declarations of interest.
5. Notes of the meeting held on 27 June 2022 to be approved and signed as the minutes
It was proposed by Cllr Baker and seconded by Cllr Nunn that the minutes be signed as a true record.
6. Clerk’s report
a. The Jubilee mugs have been delivered and taken to the school to be handed out before the end of term.
b. Would changing the day of the meeting to the second Monday of the month improve attendance by Councillors? This will be on the agenda for the next meeting.
7. Chairman’s report
The Chairman represented the Parish Council at the presentation of the Jubilee mugs at the Primary school and also attended a leaving event for the Assistant Head.
8. Finance report
a. To approve the following payments:
i. Salaries (July) 327.09
ii. Clerk’s Expenses 29.90
iii. E L Arnold (VAT on ink) 8.50
iv. K & P Services (Cleaning/repairs bus shelters & memorial) 40.00
v. TJW Services (Churchyard grass cuts) 294.00
Cheques for August:
vi. Salaries (August) 327.09
vii. K & P Services (Cleaning bus shelters & memorial garden) 40.00
b. Balance at the bank on 29 June 2022: Current account: £12,297.17 rec: £11,349.57
Deposit account: £15,000.08
9. To approve/amend:
a. Grants and Donations Policy
There were no amendments made to this policy.
a. Complaints Procedure
There were no amendments made to this policy.
b. Equal Opportunities Policy
There were no amendments made to this policy.
10. Planning applications received
There were no planning applications for this meeting
11. To report planning decisions from ELDC
Full planning permission has been received for:
S/047/00559/22 Mrs Witts Extension to existing dwelling to provide additional living
accommodation at Station Farm, Station Road, Eastville
12. To receive reports for LCC highways
There were no comments regarding any highways issues
13. To receive report from interactive speed sign
a. Information for June has been emailed to all Councillors.
b. The sign is now in Spilsby Road and seems to be slowing the traffic down.
14. Memorial garden
a. Report regarding Anglian Water
i. There is a water meter in place, this will be replaced as will the stop tap. A length of supply line will be laid so the contractor can just plumb into that.
ii. A camera will be bought to the site to check where the foul water waste runs on the site.
b. Jubilee Bench for siting in the Memorial Garden (£1000 grant available from ELDC)
The £1000.00 grant has been approved by ELDC, the bench will be ordered.
c. Kitchen at St Jude’s
Cllr Scott was not present to give an update.
d. Any other matters
The contractors will be asked to meet on site to discuss the removal of trees and stumps.
15. MATTERS FOR THE NEXT AGENDA
a. To discuss the meeting day
b. To approve/amend the Publication Scheme
16. DATE OF NEXT MEETING
The next meeting will be held on Monday 26 September 2022 at 7.15pm in the Eastville Midville & New Leake Village Hall with a public forum form7.00pm
There being no other business the meeting closed at 8.10pm