13 December 2021
Public forum prior to meeting on 13 December 2021
There were no members of the public present.
Minutes of the meeting of Eastville, Midville and New Leake Group Parish Council held on Monday 13 December 2021 AT 7.20pm in the Eastville, Midville & New Leake Village Hall
1. Apologies for absence
Apologies: Apologies were received from Dist Cllr Dickinson and County Cllr Bowkett
Present: Cllrs Roxburgh, Brennan, Baker, Thorold and Nunn (Chair)
2. To co-opt a new councillor
There have been no applications for co-option
3. To receive reports from representatives on outside bodies
a. There will not be any reports sent out by the PCSO.
b. Dist Cllr Dickinson reported, by email:
i. There will be a increase in green waste collections to £50.00 from 01 April 2022. This will be frozen for three years.
ii. A new community based Household Support Fund is available to people who are in need. This is available via professional referral only.
iii. A Revival Grant is available for business development.
c. County Cllr Bowkett hasn’t sent a written report
4. To receive declarations of interest in accordance with the Localism Act 2011
There were no declarations of interest.
5. Notes of the meeting held on 22 November 2021 to be approved and signed as the minutes
It was proposed by Cllr Thorold and seconded by Cllr Brennan that the minutes be signed as a true record.
6. Clerk’s report
The Clerk had nothing to report, all items are on the agenda
7. Chairman’s report
a. The Chairman asked that a form from ELDC be signed on behalf of the Parish Council for the Village Hall rate relief.
b. This form also needs to be signed by the District Councillor.
7.30pm Cllr Sweetman arrived
8. Finance report
a. To approve the following payments:
i. Salaries (December) 314.92
ii. K & P Services (Cleaning bus shelters/war memorial) 60.00
iii. EMNL Village Hall (meeting – 13.12.21) 10.00
(It was suggested that one cheque be made out for the meetings at the end of the year, this will be suggested to the Village Hall Committee)
iv. E L Arnold (maps for pre-planning advice) 13.50
v. Trevor Blackamore (playing field grass cuts) 678.00
Cheques signed for January payments:
i. Salaries (January) TBA
ii. K & P Services (Cleaning bus shelters/war memorial) 40.00
b. Balance at the bank on 24 November 2021: Current account: £13,196.00 rec: £12,141.80
Deposit account: £15,000.08
9. To receive reports for LCC highways
The recent works carried out at Fodderdyke Bank are good.
10. To receive update regarding interactive speed sign
a. The post for the interactive sign is now in place.
b. The sign will be ordered at a cost of £2345.00 plus VAT
c. The cost includes one mounting bracket, a further three plates will be required at an additional cost.
d. The mounting brackets will be on the post at the school, on light column No 5 Station Road and on light column No 9a Spilsby Road.
e. There will be a proforma invoice to pay before the delivery of the interactive sign.
11. Planning applications received
There were no planning applications to discuss for this meeting.
12. To report planning decisions from ELDC
There were no planning decisions for this meeting.
13. To report defibrillator situation
a. LIVES have not responded to the question about the supply of batteries and pads or the question of this being a national situation.
b. The Clerk will try again and check that the emergency services are aware of this situation.
14. Memorial garden
a. Pre-planning advice
ELDC have emailed to say a decision should be made by 13 December, but nothing has been received.
b. To report back regarding the use of St Jude’s as a Community building
i. Rev Fran and members of the Church think this would be a good use of the building and support the idea for community use.
ii. The vestry cannot be used or changed as it is required for the use of the vicar.
c. Any other matters
i. The kitchen area will need a water supply connecting and a kitchen designed and fitted for the use of everyone.
ii. A toilet block will be required outside.
iii. Tables will also be needed for the community projects.
15. To consider request for donation from Citizens Advice Lindsey
i. Following discussion it was resolved not to give a donation to Citizens Advice Lindsey as local residents would go to Boston.
ii. Information about the services will be put in the annual booklet.
16. To discuss the draft budget for the year ended 31 March 2023
a. Amendments, discussed at the November meeting, were made to the budget.
b. It was proposed by Cllr Baker and seconded by Cllr Brennan that the precept be set at £15,000.00, all agreed.
c. The forms will be completed when they are received from ELDC
17. To discuss the booklet for 2022
a. Some items have been received for the primary school, other things were discussed and will be added for information for residents.
b. Other items will include: Village Hall information; Church information; the use of Fixmystreet; details of the interactive speed sign; defibrillator use information and training available; pavement parking information; recycling information including clothes at school and village hall and the Community Facebook page.
18. Matters for the next agenda
There were no matters for the next agenda.
19. Date of next meeting
The next meeting will be held on Monday 21 February 2022 in the Eastville Midville & New Leake Village Hall at 7.10, there will be a Public Forum from 7.00pm.
There being no other business the meeting closed at 8.30pm