21 June 2021
Public forum prior to meeting on 21 June 2021
There were four members of the public present, they came along to speak about concerns and objections to the planning application to be discussed at the meeting.
Minutes of the meeting of Eastville, Midville and New Leake Group Parish Council held on Monday 21 June 2021 At 7.10pm in the Eastville, Midville & New Leake Village Hall
1. Apologies for absence
Apologies: Apologies were received from Dist Cllr Dickinson and County Cllr Bowkett
Present: Cllrs Baker, Brennan, Roxburgh, Scott, Sweetman, Thorold and Nunn (Chair)
Also present: Four members of the public
2. To co-opt a new councillor
There have been applications for co-option
3. To receive reports from representatives on outside bodies
a. There was no Police report.
b. Dist Cllr Dickinson had nothing to report from ELDC.
c. County Cllr Bowkett sent a report via email, all Councillors have been sent the report.
4. To receive declarations of interest in accordance with the Localism Act 2011
Cllr Thorold declared an interest in planning as he has sent in personal comments to ELDC
5. Notes of the Annual Parish Council Meeting held on 17 May 2021 to be approved and signed as minutes
It was proposed by Cllr Baker and seconded by Cllr Brennan that the minutes be signed as a true record
6. Notes of the meeting held on 17 May 2021 to be approved and signed as the minutes
It was proposed by Cllr Thorold and seconded by Cllr Baker that the minutes be signed as a true record.
7. Clerk’s report
a. The coffee morning on 02 July at the village hall will go ahead.
b. Wendy Moore will attend the coffee morning for an informal chat to any Councillors present
8. Chairman’s report
The Chairman had nothing to report, all items are on the agenda.
9. Audit for the year ended 31 March 2021
a. To approve the fixed assets
i. All Councillors were given a copy of the fixed assets.
ii. Following an amendment made to the insurance value for a bus shelter the fixed assets were approved and signed by the Chairman.
b. To approve the Certificate of Exemption
i. The Clerk read out the figures in the Certificate of Exemption.
ii. It was resolved that the figures be accepted.
iii. The paperwork was signed by the Chairman and Clerk as required.
c. To approve the Annual Governance Statement
i. The questions in the Annual Governance Statement were read out by the Chairman and the relevant boxes ticked following the response from the Councillors present.
ii. The page was signed by the Chairman and Clerk as required.
d. To approve the Statement of Accounts
i. The Clerk read out the figures in the Statement of Accounts.
ii. The figures were approved and the page signed by the Chairman and Clerk as required.
10. Finance report
a. The following payments have been made:
i. Salaries (May) 314.92
ii. Clerk’s expenses 30.83
iii. K & P Services (Cleaning bus shelters/war memorial) 30.00
iv. EMNL Village Hall (meeting – 21.06.21) 10.00
v. Evelyn Sands (Internal Audit) 240.00
vi. T J W Services (replacement cheque) 330.00
vii. T J W Services (Churchyard grass cuts) 294.00
viii. Scotts Engineering (handrails at St Judes) 331.00
ix. ICO (Data Protection – d/d) 35.00
b. Balance at the bank on 27 May 2021: Current account: £12,869.36 rec: £11,934.96
Deposit account: £15,000.08
11. To receive reports for LCC highways
There were no new reports for highways.
12. To receive information regarding the LRSP licence and the cost of an interactive sign
a. The license will cost £40.00 following a survey which will be carried out by LRSP after 28 June 2021.
b. The cost of the licence includes some 30mph signs that have to be rotated at least every three months.
c. The cost of a basic interactive sign is around £2000.00.
13. Planning applications received
The Parish Council have looked at and have OBJECTIONS to the following application:
S/126/00857/21 - Mr & Mrs Stewart - Change of use of existing field to provide a camping and caravan site with 36 pitches, a temporary amenity block, play area, dog walking area, associated parking and construction of vehicular access roads at Land rear of Remaisan, Spilsby road, New Leake:
The access road to the site from Spilsby Road is not wide enough for the vehicles that will need to access the site to deliver a container. There is no indication of the removal of any type of waste from the site: ‘household’ waste generated by families camping (black bin waste); recycling facilities for the families to use (grey bin waste); dog faeces bins, including removal from site; grey wate disposal from the washing machine area and foul water/sewerage removal from the site. The facilities stated do not meet requirements for a 30 pitch site: 2 x ladies toilets with wash hand basins; 1 x gents toilet and 1 x urinal with wash hand basins; 2 x showers; clothes washing facilities/wash room and hot and cold running water. The land falls away from the level of Spilsby Road and regularly floods. There is no mention of lighting for the site which is set quite a way back from Spilsby Road. The proposed site is at the rear of a property sited in the centre of the village causing concerns for increased noise/disturbance in the village. There are no amenities in Eastville, Midville and New Leake. The area was classed as a medium village due to having a school, a pub and a weekly bus service, but the pub has recently closed and the area should be reviewed as a small village. Although not a planning issue, a neighbour attended the Parish Council meeting to point out that the ariel view plan is incorrect as the line from Spilsby Road is shown as widening at the field, the line should, in fact, be straight due to the wider area belonging to the neighbouring property.
The Parish Council resolved to give no comments on the applications received regarding application ref: PL/0078/21 for approval of conditions 3 (surface water drainage), 4 (landscaping scheme), 5 (odour management plan), 6 (access improvements), 7 (passing places) of planning permission S/045/00496/19 at Land attached to Glebe Farm, off Fen Road, Spilsby, East Keal.
14. To report planning decisions from ELDC
Full planning permission has been received for:
S/047/00840/21 - Mr & Mrs Russell- Daubney - Extension and alterations to the existing bedroom to provide a first floor bedroom and ensuite at Mill House, Station Road, Eastville
15. Memorial garden
a. To discuss the visit to the log cabin/discuss types of ‘building’ required for the site
i. Two Councillors visited the log cabin, and this type of building should be considered.
ii. Groundworks will have to be considered as well as reconnecting water and electricity supplies.
iii. The trees and shrubs will be removed from the Memorial Garden after the nesting season.
iv. The Handyman will be asked to pull up nettles and keep the walk way clear.
v. The green waste bin will be ordered from ELDC.
b. To consider asking for pre-planning advice from ELDC
i. Pre-planning advice should be sought from ELDC.
ii. Cllr Sweetman will prepare a site plan with the layout of the proposed area of the building ready to arrange a meeting with the planning officer.
c. To receive update regarding stones around the memorial
This work has not been carried out yet, but should be done before the next meeting.
d. To receive update regarding the two benches
This work has not been carried out yet, but should be done before the next meeting.
16. To discuss repairs to the bench at Spilsby Road
a. No work has been carried out yet.
b. The wood needs to be cleaned to see if it needs to be replaced.
c. The brackets under the seat need the edges taking off. The brackets will be considered for powder-coating.
17. Items for the next agenda
There were no matters for the next agenda
19. Date of next meeting
The next meeting will be held on Monday 19 July 2021 in the Eastville Midville & New Leake Village Hall at 7.15, there will be a Public Forum from 7.00pm.
There being no other business the meeting closed at 8.35pm